Preventive Maintenance Manager

TrulyHired; Cambridge (MA); On-site; USD 125,000 - 144,000; Full time

Job summary

Cambridge Public Schools in Cambridge, MA is seeking a Preventive Maintenance Manager to oversee operation, maintenance, and preventive care of building systems across district facilities. You will supervise trades staff and contractors, manage schedules, budgets, and records to support safe, efficient campuses.

The ideal candidate has a degree in facilities management or related field, 5+ years of facilities leadership, CMMS proficiency, and strong knowledge of HVAC, electrical, plumbing, and

Qualifications

• Bachelor's degree in facilities management or related field required.
• Construction Supervisors License required or ability to obtain within the first year.
• MCPPO Certification preferred.
• Minimum 5 years facilities management leadership experience.
• Minimum 5 years CMMS administration experience.
• Strong knowledge of building trades: electrical, HVAC, plumbing, carpentry.
• Understanding of Green Building and LEED processes.
• Ability to work flexible hours and respond to alarms.
• Excellent oral and written communication skills.

Responsibilities

• Inspect and monitor building systems for deficiencies and required work.
• Check HVAC and BMS systems to identify issues and restore equipment.
• Manage CMMS to enter data, create PM schedules, and issue work orders.
• Monitor fossil fuel usage and maintain energy logs.
• Ensure regular inspections and testing per laws.
• Supervise trades staff including HVAC, electricians, carpenters, plumbers.
• Schedule and monitor contractors' work across schools.
• Maintain records of work, drawings, manuals, warranties.

Skills

Facilities management leadership

CMMS administration

Building trades knowledge

Energy management / HVAC optimization

Communication skills

Unionized environment experience

LEED / Green Building knowledge

Education

Bachelor's degree in facilities management, construction, civil or mechanical engineering or related field

Construction Supervisors License

MCPPO Certification

Tools

BMS (Building Management System)

CMMS software

Job description

Job Description

Position: Preventive Maintenance Manager (40 hours/12 months)

Facilities Department

Overview of Cambridge Public Schools:

Cambridge is a vibrant, diverse city as well as a central hub of the nation's innovative economy. Educating approximately 7,000 students PreK-12+, the Cambridge Public Schools consists of diverse and dedicated faculty, cutting-edge technology, and innovative programs. While each of the CPS school communities is unique, they are joined in a shared vision of rigorous, joyful, and culturally responsive learning. Over 30% of CPS students speak a language other than English at home, and more than 70 languages are represented across the district. Our schools proudly embrace this linguistic and cultural diversity while striving to establish high expectations for all students.

The Opportunity:

The Preventive Maintenance Manager oversees the operation, maintenance, and preventive care of building systems; supervises trades staff and contractors; manages maintenance schedules, work orders, budgets, and related records; ensures compliance with applicable codes, regulations, and district policies; and coordinates repairs, inspections, and projects to support safe, efficient, and well-maintained school facilities.

Key responsibilities include:

Building Systems:

• Inspects and monitors building systems for deficiencies, work required, unusual conditions, indications of failure, leaks or noisy conditions that would indicate system problems. Reviews reports from vendors and consultants to manage required preventive and corrective work.
• Checks HVAC BMS systems to identify and correct comfort issues. Restore nonfunctioning HVAC equipment via alternate means until repairs are completed, such as overrides and installation of temporary equipment. Adjust HVAC systems to achieve maximum energy savings while maintaining user comfort. Uses BMS to extract data for energy analysis and performance metrics.
• Manages Computerized Maintenance Management System to enter equipment information, create preventive maintenance schedules, issue work orders, extracts data for reporting.
• Monitors fossil fuel usage and maintains a log as required.
• Ensures that all buildings and equipment are inspected and tested on a regular basis as determined by local, state and federal laws.

Trades Staff:

• Supervises trades staff , HVAC technicians, electricians, carpenters, plumbers and others.
• Reviews and approves work orders, weekly timesheets, overtime work, time off requests, purchases and other trades related matters.
• Evaluates work performed and provides timely feedback and instructions.
• Monitors maintenance budget and associated purchase orders.
• Ensures that building code and best practices are followed by the staff.

Contractors:

• Obtains cost information for budget purposes and procurement of equipment or repairs.
• Schedules and monitors contractors' work in all schools and ensures CPS policies and procedures are followed.
• Monitors, reviews and approves contractors work, quotes, proposals and invoices.
• Maintains records of work performed by contractors, drawings, manuals, warranty and other documents.

Your Skill Set:

As the Preventive Maintenance Manager, you will possess many, though perhaps not all, of the following characteristics and qualifications:

• Bachelor's degree in facilities management, construction, civil or mechanical engineering or other related field required.
• Construction Supervisors License required or the ability to obtain one within the first year of employment.
• MCPPO Certification preferred.
• Minimum of 5 years Facilities Management experience in a management role. Experience in an educational setting is preferred. Experience in managing an unionized environment is preferred.
• Minimum of 5 years experience administering Computerized Maintenance Management Systems.
• Strong knowledge of all building trades, electrical, HVAC, plumbing and carpentry.
• A thorough understanding of building corrective and preventive maintenance processes.
• An understanding of "Green Building" design and construction, as well as a working knowledge of the LEEDS process and building commissioning procedures.
• Ability to work a flexible schedule and respond to alarms and emergencies.
• Excellent oral and written communication skills; and, appropriate people skills, work ethic, and personal character to professionally represent the Cambridge Public Schools at all times

Physical Requirements

This position requires frequent physical activity throughout the workday. The employee must be able to:

• Stand and walk for extended periods.
• Frequently lift, carry, push, and pull mail, packages, and delivery carts.
• Frequently bend, reach, twist, stoop, and perform repetitive manual tasks.
• Continuously perform manual dexterity tasks associated with sorting and handling mail.
• Maintain constant visual attention while driving, sorting, and delivering materials.
• Occasionally climb and squat.
• Lift and move up to 50 pounds without restriction.

Terms of Employment:

40 hours per week, 12 months per year, 2pm to 10pm, Monday- Friday. Must have the ability to occasionally work outside of the scheduled hours and on weekends.

Salary:

Commensurate with experience, estimated projected range of $125,009.62 - $144,336.59

At the Cambridge Public Schools, we are committed to cultivating an environment where diverse perspectives and backgrounds are embraced, acknowledging that a team reflecting diversity of race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status allows us to serve our communities better. To that end, we welcome and encourage applicants to bring their authentic selves when considering employment opportunities within our school district.