Pretrial Case Manager II (Courthouse EMP)

Tulsa County; Tulsa (OK); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Health and Prescription Coverage

Telemedicine

Dental

Vision

Flexible Spending Accounts (FSA)

Job summary

Tulsa County is seeking a data entry clerk to support clerical and data management tasks in a court services setting. Under general supervision, you will interview defendants, collect data, and enter information into the database.

Responsibilities include compiling defendant data, handling bond docket activities, preparing Pretrial packets, and maintaining records. A high school diploma and data-entry ability are required; NCIC certification is a plus.

Qualifications

• Education equivalent to graduation from a standard four year high school including or supplemented by courses in typing and data entry operations.
• Two years of satisfactory full time paid employment in a court services related program.

Responsibilities

• Interview defendant, collect defendant data, address the data and determine the defendant’s eligibility for programs.
• Compile data for defendant file.
• Complete weekly inmate pod checks for potential Pretrial Release.
• Input information and interview forms into database; update and maintain data and close files out.
• Attend daily bond dockets at the jail and/or courthouse.
• Prepare Pretrial packets for Judge approval.
• May complete and record follow-up calls to clients and referral calls as necessary.

Skills

Typing 40 WPM

Data entry

Record keeping

Interpersonal communication

Teamwork

Education

High School Diploma

Tools

NCIC terminal

Database software

Word processing

Spreadsheet software

Job description

Definition

Under general supervision, performs data entry functions and a variety of clerical duties by performing the following duties.

Essential Job Functions

• Interview defendant, collect defendant data, address the data and determine the defendant’s eligibility for programs.


• Compile data for defendant file.


• Complete weekly inmate pod checks for potential Pretrial Release.


• Input information and interview forms into database; update and maintain data and close files out.


• Access "menus" in order to retrieve data from the Sheriff's and District Attorney's files.


• Assist in the maintenance of paper files and records.


• Complete defendant backgrounds including details of past criminal history and current criminal charges.


• Attend daily bond dockets at the jail and/or courthouse.


• Complete interview process during the bond docket for potential Pretrial Release.


• Prepare Pretrial packets for Judge approval.


• May complete and record follow-up calls to clients and referral calls as necessary.


• May prepare and forward warrant letter form to the client.


• Answer in-coming calls; relay calls; take messages or give information as necessary.


• Perform other duties as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Education equivalent to graduation from a standard four year high school including or supplemented by courses in typing and data entry operations and two years of satisfactory full time paid employment in a court services related program.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Certificates, Licenses, Registrations

• Valid Oklahoma Driver’s License


• NCIC Certification

Knowledge, Skills And Abilities

• Skill:
  
  
  
  • Assessing and evaluating individuals
  
  
  • Eliciting pertinent information
  
  
  • Interpreting criminal records
  
  
  • Operating a personal computer; accurately input 40 WPM
  
  
  • Maintaining accurate records and files
  
  
  • Performing a variety of general clerical duties
  
  
  
  


• Knowledge:
  
  
  
  • Principles and practices of pretrial release programs
  
  
  • City/county/state/federal criminal codes and regulations; of court services
  
  
  • Departmental policies and procedures
  
  
  • Word processing software, spreadsheet software, contact management software, database software, and Internet; NCIC terminal
  
  
  
  


• Ability:
  
  
  
  • Organize and comprehend detail data; to precisely perform detail work
  
  
  • Exercise tact, patience and courtesy in dealing with others
  
  
  • Maintain confidentiality
  
  
  • Effectively communicate with defendants, team members and leadership
  
  
  • Consistently work in a team environment
  
  
  • Understand and follow established departmental policies and procedures
  
  
  • Read and comprehend simple instructions, short correspondence, and memos
  
  
  • Write simple correspondence
  
  
  • Effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
  
  
  • Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percent and to draw and interpret bar graphs
  
  
  • Apply common sense understanding to carry out detailed but uninvolved written or oral instructions
  
  
  • Deal with problems involving a few concrete variables in standardized situations
  
  
  
  

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.

Additional Information

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually loud.

Disclaimer

Perform other duties as assigned.

• Health and Prescription Coverage


• Telemedicine


• Dental


• Vision


• Flexible Spending Accounts (FSA)


• Employee Assistance Program (EAP)


• Life Insurance


• Accidental Death and Dismemberment (AD&D)


• Supplemental Cancer, Critical Illness, and Accident Insurance


• Short-Term Disability (STD) and Long-Term Disability (LTD)


• Retirement - Defined Benefit Pension as well as a 457(b) & 401(a) Deferred Compensation Program


• Post-Employment Health Plan (PEHP)


• Personal Leave - Accrue 12 days per year


• Vacation Leave - Accrue 15 days per year


• Tulsa County Paid Holidays - 13 days per year


• Education Reimbursement