Mechanical Coordinator
Tulsa County
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Benefits offered by this job
Job summary
Tulsa County is seeking a Building Systems Supervisor to oversee HVAC maintenance, energy management and related building operations across county facilities. The role includes supervising up to seven mechanics, reviewing work orders, and coordinating with accounting on attendance and scheduling.
The ideal candidate has strong HVAC troubleshooting, knowledge of energy management systems, and the ability to read plans and specs, ensuring code compliance and safe operation of all systems.
Qualifications
- HVAC troubleshooting, diagnosis, repair and maintenance skills
- Knowledge of energy management systems and HVAC controls
- Ability to supervise others and coordinate multiple activities
- Ability to read blueprints, plans and manufacturer specs and estimate costs
Responsibilities
- Supervise and coordinate HVAC maintenance of Tulsa County buildings
- Maintain attendance records and coordinate scheduling with accounting
- Review and assign work orders by priority and skill level
- Inspect building systems for conformance with codes and safety measures
- Operate and monitor energy management systems to reduce operating costs
Education
Tools
Job description
Under general direction, supervises, coordinates and participates in the building engineers, maintenance, and repair of the heating/air conditioning units, energy management and door access systems by performing the following duties.
All candidates conditionally offered transfer, promotion or initial hiring into a DOT/safety-sensitive position shall submit to testing for drugs and alcohol and test negative before performing any job functions that are safety-sensitive or require a CDL. External job applicants with a confirmed positive drug or alcohol test result shall be denied employment and shall be required to wait one year before applying for another position within Tulsa County.
- Supervise, coordinates, and participates in activities involved in maintaining the heating/air conditioning systems for Tulsa County buildings.
- Maintain employee attendance and coordinate attendance scheduling with the accounting department.
- Coordinate and supervise employees engaged in the assembly, installation, maintenance and repair of HVAC systems including but not limited to chilled water, steam, plumbing, electrical and refrigeration.
- Coordinate the maintenance and operation of all energy management systems under Tulsa County Building Operations.
- Coordinate and schedule the performance of tasks requiring after hours operations to maintain building systems.
- Review and assign work orders according to priority and required skill level.
- Review completed work orders to ensure and maintain accurate maintenance, repair, chemical usage, parts and labor records are kept in accordance to organization standards and requirements.
- Perform initial review of purchase requests and service quotes.
- Review quotes and bids received from vendors to maintain accurate and fair bidding according to organization requirements.
- Inspect work in progress and completed work to determine conformance with local building codes.
- Monitor building systems operations and performance.
- Maintain energy management program to ensure measures are taken to operate all systems in the most efficient manner to keep operating costs at a minimum.
- Collect and maintain records for energy management system vendor to quickly and accurately make repairs and updates as needed.
- Inspect building systems including fire alarms, HVAC, plumbing and electrical to ensure operations of equipment is within design capabilities and achieve desired environmental conditions.
- Maintain and monitor pressures, temperatures and flow of steam systems including boilers, feed water and distribution systems.
- Responsible for the operation, maintenance and repair of all machinery and equipment required to supply the building with electrical power, water, heating, air conditioning, ventilation, and steam and fire equipment.
- Responsible for maintaining accurate quantity and quality control of parts and labor.
- Responsible for maintaining accurate inventory of filters, belts and tools.
- Read meters and gages on automatic recording devices at specific intervals to verify operating conditions.
- Operate air handling units, pumps, motors, compressors, and pneumatic controls.
- Collect thermal images using Infrared cameras and other devices and accurately interpret data to maintain operation of various types of equipment and systems.
- Adjust manual controls to bring equipment into recommended operating ranges.
- Perform preventative maintenance and corrective repair to buildings, building system operations.
- Perform welding tasks as needed.
- Identify and correct or report unsafe conditions in work areas.
- Maintain a safe working environment and determine the need or requirement for use of PPE.
- Maintain a working knowledge of current and annual changes in state, city and international code requirements.
- Must stay up-to-date on current upcoming changes to equipment requirements and standards.
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skill in the troubleshooting, diagnosis, repair and maintenance of heating and air conditioning units, compressors, pumps, motors, plumbing systems, electrical systems, refrigeration circuits and pneumatic controls; in operation and installation of HVAC systems, compressors, pumps, and motors; in analyzing and evaluating needs and requirements; and in supervising others.
Knowledge of energy management systems; of refrigeration systems; of load calculations and air distribution design and operations; of plumbing systems; of electrical specifications and requirements including AC, DC, various voltages up to 480V, inverter driven technology, variable frequency driven systems and data transmission systems; of the hazards and safety precautions of the work; of supervisory techniques; and departmental policies and procedures.
Ability to coordinate and supervise the work of others; to logically plan the order of work; to estimate cost of jobs; to read and understand blueprints, plans, diagrams, submittals and manufacturer specifications; to operate pneumatic controls, automatic devices, and manual controls; to read and record data using gages and meters; and to install, maintain, and repair heating and air conditioning units.
To perform this job successfully, an individual should have knowledge of Database software, Design software, Internet software, Inventory Control software, Order Processing software, Spreadsheet software and Word Processing software.
Directly supervises up to 7 employees in the Mechanical Department. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
High school diploma or general education degree (GED); plus one year certificate from a college or technical school; and three to four years related experience.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumferences, length, and volume. Ability to apply concepts of basic algebra and geometry.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract variables.
- Valid Oklahoma Driver’s License
- Unlimited Mechanical Contractor License
- Universal EPA Certification
The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to assume a stationary position; operate, activate, use, prepare, inspect, detect, position; move or transverse; reach with hands and arms; and communicate, convey, express oneself, exchange information. The employee is frequently required to ascend/descend and traverse while holding up to 50 pounds; position self (to), move in tight spaces; and taste or smell to locate the cause of multiple types of problems. The employee must regularly transport, move, position, put and/or install up to 25 pounds, frequently transport, move, position, put and/or install up to 50 pounds, and occasionally transport, move, position, put and/or install up to 100 pounds. Specific vision abilities required by this job include close vision, color vision, distance vision, peripheral vision, depth perception, ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing this job the employee is regularly exposed to moving mechanical parts. The employee is frequently exposed to high precarious places; fumes or airborne particles; toxic or caustic chemicals; and vibration, outdoor weather conditions; wet and/or humid conditions; extreme cold; extreme heat; and risk of electrical shock. The noise level in the work environment is usually loud.
- Health and Prescription Coverage
- Telemedicine
- Dental
- Vision
- Flexible Spending Accounts (FSA)
- Employee Assistance Program (EAP)
- Life Insurance
- Accidental Death and Dismemberment (AD&D)
- Supplemental Cancer, Critical Illness, and Accident Insurance
- Short-Term Disability (STD) and Long-Term Disability (LTD)
- Retirement - Defined Benefit Pension as well as a 457(b) & 401(a) Deferred Compensation Program
- Post-Employment Health Plan (PEHP)
- Personal Leave - Accrue 12 days per year
- Vacation Leave - Accrue 15 days per year
- Tulsa County Paid Holidays - 13 days per year
- Education Reimbursement
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