Presidential Executive Assistant (In-Person)

Mount Holyoke College; South Hadley (MA); On-site; USD 41,000 - 58,000; Full time

Benefits offered by this job

403(b) Retirement Plan

Medical, dental and vision insurance

Tuition Benefits

Generous Paid Time Off

Commuter/Wellness benefits

Job summary

Mount Holyoke College is seeking an Executive Assistant to join the Office of the President. This in-person role focuses on managing the President’s schedule, front-of-office operations, and event support in a fully on-site environment.

The position requires at least two years of heavy scheduling experience in a fast-paced administrative setting, strong communication skills, and a professional demeanor. Occasional nights/weekends may be required, with a competitive starting wage and

Qualifications

• Hold an Associates Degree and have at least two years’ experience heavy scheduling in a fast-paced administrative environment.
• Have knowledge about and passion for women’s colleges and gender affirming communities.
• Maintain a professional demeanor at all times in a quiet office environment.
• Exercise good judgment and maintain strict confidentiality.
• Exhibit strong written and verbal communication skills.
• Work as part of a team as well as independently on a wide variety of projects.
• Prioritize work duties, and manage time effectively.
• Multi-task and transition quickly between tasks to address specific situations.

Responsibilities

• Manage the President’s schedule with initiative and independent judgment.
• Revise the calendar for frequent changes and respond to meeting requests promptly.
• Ensure briefing materials are complete and reviewed before meetings.
• Coordinate travel arrangements for the President.
• Field telephone calls and welcome visitors to the President's office.
• Maintain a professional and hospitable front-of-office presence.
• Support President-related events, including Convocation and Commencement.
• Provide administrative support to the vice president/secretary and manage office communications.

Skills

Scheduling experience

Confidentiality

Written & verbal communication

Teamwork

Multitasking

Time management

Education

Associates Degree

Tools

Workday

Salesforce

Google Suite

Microsoft Suite

Adobe Acrobat

Job description

Mount Holyoke College is seeking an Executive Assistant to join the Office of the President. This in-person role focuses on managing the President’s schedule, front-of-office operations, and event support in a fully on-site environment.

The position requires at least two years of heavy scheduling experience in a fast-paced administrative setting, strong communication skills, and a professional demeanor. Occasional nights/weekends may be required, with a competitive starting wage and