Presidential Events & Projects Coordinator

Bowdoin College; Maine; On-site; USD 41,000 - 44,000; Full time

Benefits offered by this job

Health insurance plans (Medical,Vision

Dental

401(a) and 403(b) retirement plan

Paid time off: vacation and personal/s

Paid Holidays and Special Days Off

Paid Parental Leave (Available after 1

Household access to College facilities

Free fitness and wellness classes

Job summary

Bowdoin College is seeking an Events and Special Projects Assistant for the President's Office. This role plans and executes high‑profile events and initiatives, serving as lead event planner for signature events hosted by the President at Parker Cleaveland House and beyond.

The position requires close collaboration with College leadership, staff, and external partners to ensure timely, flawless execution and ongoing special projects that advance Bowdoin’s strategic priorities.

Qualifications

• High school diploma or GED required; Associate’s degree preferred.
• In‑depth understanding of event design, planning, execution, and logistics.
• Knowledge of hospitality standards for high‑profile audiences.
• Knowledge of office administration, record‑keeping, scheduling systems, and documentation requirements.
• Skill in coordinating scheduling, travel, accommodations, venues, and catering.
• Skill in identifying and resolving event‑related issues quickly, calmly, and creatively.

Responsibilities

• Design, plan, and staff the President's signature events and special occasions.
• Lead the hospitality elements for Board of Trustee meetings, including meals and receptions.
• Provide logistical support for presidential projects and high-level visits.
• Support scheduling, invoicing, and administrative tasks within the President’s Office.
• Maintain records and conduct post‑event debriefs to improve future events.

Skills

Project management

Communication

Organization

Prioritization

MS Office

Interpersonal skills

Education

High school diploma or GED

Associate's degree preferred

Tools

MS Office Suite (Word, Excel, PowerPoint)

Email platforms

Job description

Bowdoin College is seeking an Events and Special Projects Assistant for the President's Office. This role plans and executes high‑profile events and initiatives, serving as lead event planner for signature events hosted by the President at Parker Cleaveland House and beyond.

The position requires close collaboration with College leadership, staff, and external partners to ensure timely, flawless execution and ongoing special projects that advance Bowdoin’s strategic priorities.