Preschool Site Office & Enrollment Manager

HBMPAA; Escondido (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

HBMPAA is seeking an Office Manager for a preschool site in Escondido, CA. You will lead site administration, enrollment intake, attendance documentation, and front-facing communications while ensuring compliance with Title 22, Title 5, CDE, and CDSS requirements.

The role emphasizes organizing daily workflows, maintaining records, and serving as a site ambassador to families and staff in a fast-paced environment.

Qualifications

• Bachelor's degree or higher in Business Administration or related field.
• Five+ years of progressive administrative experience, preferably in a compliance-intensive environment.
• Strong organization, written and verbal communication, customer service, confidentiality, and ability to manage competing priorities in a fast-paced setting.

Responsibilities

• Manage daily office operations, data systems, front-facing communications, and clerical workflows to maintain a professional site environment.
• Oversee family intake, onboarding, enrollment, eligibility verification, and the enrollment pipeline.
• Submit attendance and funding records accurately and maintain family files and documentation per program requirements.
• Maintain staff and student files and support compliance with Title 22, Title 5, CDE, and CDSS requirements.
• Serve as a site ambassador, build strong family relationships and manage program communications.

Skills

Office admin

Customer service

Communication

Organization

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Enrollment software

Job description

HBMPAA is seeking an Office Manager for a preschool site in Escondido, CA. You will lead site administration, enrollment intake, attendance documentation, and front-facing communications while ensuring compliance with Title 22, Title 5, CDE, and CDSS requirements.

The role emphasizes organizing daily workflows, maintaining records, and serving as a site ambassador to families and staff in a fast-paced environment.