Premier Club Events & Weddings Coordinator

Shore-and-Country-Club; East Norwalk (CT); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan

Paid Time Off

CMAA National and Local Chapter dues

Complimentary employee meals during Sh

Job summary

The Shore and Country Club is seeking an organized Event Coordinator to plan and oversee member and club-sponsored events from inquiry through execution. You will be the main liaison for hosts, coordinating menus, timelines, décor, AV, and logistics in collaboration with the General Manager, Executive Chef, and leadership team.

Responsibilities include preparing proposals and BEOs, managing staffing with the Banquet Captain, and ensuring flawless execution while delivering exceptional

Qualifications

• Minimum of two years of hospitality, catering, event planning, banquet management, or related experience.
• Experience with member events, weddings, and club-sponsored events preferred.
• Strong organizational skills with ability to manage multiple events and priorities.

Responsibilities

• Serve as the primary contact for member and sponsored event inquiries.
• Meet with members to understand vision, needs, and event details.
• Prepare event proposals, BEOs, invoices, and final billing.
• Coordinate menus, timelines, room layouts, décor, AV, and logistics.
• Create event diagrams and floor plans for execution.
• Collaborate with leadership to plan Club events and programming.
• Coordinate staffing and communicate expectations with Banquet Captain.
• Lead pre-event meetings to align departments on event details.
• Oversee event flow and address issues during events.
• Communicate weekly function schedules to departments.
• Coordinate equipment, rentals, and operations with departments.
• Build relationships with members, guests, vendors, and staff.
• Review feedback to improve future experiences.
• Assist with additional projects and initiatives.

Skills

Exceptional organizational skills

Attention to detail

Problem-solving abilities

Verbal and written communication

Lead cross-department collaboration

Multi-event management

Customer service orientation

Tools

Microsoft Office

POS systems

Job description

The Shore and Country Club is seeking an organized Event Coordinator to plan and oversee member and club-sponsored events from inquiry through execution. You will be the main liaison for hosts, coordinating menus, timelines, décor, AV, and logistics in collaboration with the General Manager, Executive Chef, and leadership team.

Responsibilities include preparing proposals and BEOs, managing staffing with the Banquet Captain, and ensuring flawless execution while delivering exceptional