Preconstruction Specialist: Bid & Subcontractor Support

Wharton-Smith, Inc.; Sanford (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Wharton-Smith, Inc. in Sanford, FL is seeking a Preconstruction Specialist to support the daily operations of the Preconstruction team from our corporate office.

The role focuses on bidding, documentation, subcontractor outreach, and coordination with internal departments. The candidate will assist with GMP bidding, bid-day logistics, and project database maintenance while maintaining accuracy and meeting deadlines.

Qualifications

• Strong organizational skills and the ability to manage multiple priorities and deadlines.
• Keen attention to detail and commitment to accuracy.
• Ability to work independently and follow established processes.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and ability to learn bidding/preconstruction tools.

Responsibilities

• Support bid preparation, including bid docs, schedules, addenda, and submittals.
• Coordinate communication with subcontractors and suppliers on plans, specs, bid requirements, and project information.
• Assist with iSqFt project setup, plan orders, and subcontractor outreach.
• Support MWBE Good Faith Efforts outreach and documentation.
• Assist with bond and insurance requests and follow up on outstanding items.
• Support QA/QC activities for GMP bid packages and preconstruction deliverables.
• Provide bid-day logistics support and coordination with internal teams.
• Maintain accurate project, subcontractor, and bidding information in databases.
• Communicate with internal and external contacts to obtain information and meet deadlines.
• Provide general administrative support to the Preconstruction team.

Skills

Organizational skills

Attention to detail

Independent work

Written & verbal communication

Microsoft Office

iSqFt

Tools

iSqFt

Microsoft Office

Job description

Wharton-Smith, Inc. in Sanford, FL is seeking a Preconstruction Specialist to support the daily operations of the Preconstruction team from our corporate office.

The role focuses on bidding, documentation, subcontractor outreach, and coordination with internal departments. The candidate will assist with GMP bidding, bid-day logistics, and project database maintenance while maintaining accuracy and meeting deadlines.