Preconstruction Services Specialist

Wharton-Smith, Inc.; Sanford (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Wharton-Smith, Inc. in Sanford, FL is seeking a Preconstruction Specialist to support the daily operations of the Preconstruction team from our corporate office.

The role focuses on bidding, documentation, subcontractor outreach, and coordination with internal departments. The candidate will assist with GMP bidding, bid-day logistics, and project database maintenance while maintaining accuracy and meeting deadlines.

Qualifications

• Strong organizational skills and the ability to manage multiple priorities and deadlines.
• Keen attention to detail and commitment to accuracy.
• Ability to work independently and follow established processes.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and ability to learn bidding/preconstruction tools.

Responsibilities

• Support bid preparation, including bid docs, schedules, addenda, and submittals.
• Coordinate communication with subcontractors and suppliers on plans, specs, bid requirements, and project information.
• Assist with iSqFt project setup, plan orders, and subcontractor outreach.
• Support MWBE Good Faith Efforts outreach and documentation.
• Assist with bond and insurance requests and follow up on outstanding items.
• Support QA/QC activities for GMP bid packages and preconstruction deliverables.
• Provide bid-day logistics support and coordination with internal teams.
• Maintain accurate project, subcontractor, and bidding information in databases.
• Communicate with internal and external contacts to obtain information and meet deadlines.
• Provide general administrative support to the Preconstruction team.

Skills

Organizational skills

Attention to detail

Independent work

Written & verbal communication

Microsoft Office

iSqFt

Tools

iSqFt

Microsoft Office

Job description

Wharton-Smith, Inc., a highly regarded General Contractor throughout the Southeast, is seeking qualified candidates for the position ofPreconstruction Specialist. We are currently seeking someone who is willing to work in our corporate office in Sanford, FL.

GENERAL DESCRIPTION:

Supports the daily operations of the Preconstruction team through coordination and communication with Preconstruction management, estimators, subcontractors, and internal departments.The Preconstruction Specialist provides administrative and project support for bidding, subcontractor outreach, bid documentation, GMP bidding activities, and other preconstruction support functions.

This position works with attention to detail and increasing independence while supporting project deadlines, departmental processes, and the overall needs of the Preconstruction team.

RESPONSIBILITIES:

• Support bid preparation, including bid documents, bid schedules, addenda, and competitive bid submissions.
• Coordinate communication with subcontractors and suppliers regarding plans, specifications, bid requirements, and project information.
• Support iSqFt project setup, plan orders, subcontractor outreach, and project database maintenance.
• Assist with MWBE Good Faith Efforts outreach and documentation.
• Assist with bond and insurance requests and follow up on outstanding requirements.
• Support QA/QC activities for GMP bid packages and other preconstruction deliverables.
• Provide support for bid-day logistics and coordination with internal teams and offices.
• Maintain accurate project, subcontractor, and bidding information in departmental systems and databases.
• Communicate with internal and external contacts to obtain information, address outstanding items, and support project deadlines.
• Provide general administrative and coordination support to the Preconstruction team as needed.

QUALIFICATIONS:

• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently and follow established processes and procedures.
• Strong written and verbal communication skills.
• Ability to build effective working relationships with subcontractors, suppliers, project teams, and internal departments.
• Proficiency with Microsoft Office and the ability to learn and effectively utilize Preconstruction and bidding software.
• Previous experience supporting construction, estimating, preconstruction, or a related function preferred.

Equal Opportunity Employer/Veterans/Disability

Wharton-Smith provides equal opportunity to qualified disabled veterans, Pre-JVA special disabled veterans and individuals with disabilities to online application systems by making reasonable accommodation to ensure equal access for submitting to job openings. (i.e., wheelchair accessibility, website accessibility, etc).

Our recruiting process is centralized and managed exclusively by the HR Department. We do not pay agency fees for unsolicited resumes. An unsolicited resume is defined as any resume submitted by a recruiter who has not been pre-approved by HR, has not signed our recruiting agreement, and has not been engaged by HR to fill a specific position.