Preconstruction Development Coordinator

SouthWood Corporation; Rock Hill (SC); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, vision

401k

Paid time off and holidays

Job summary

SouthWood Corporation is a 55-year-old, turn-key sign company delivering quality project support across the sales and operations teams. The Preconstruction Development Coordinator role focuses on keeping quotes, customer data, and project information moving smoothly and accurately.

This position collaborates with Sales, Project Management, Design, Estimating, and Operations to maintain organized workflows, timely communication, and strong customer service throughout the lifecycle of each project.

Qualifications

• 1–3 years of administrative, sales support, customer service, coordination, or office experience preferred.
• Strong organizational and communication skills.
• Comfortable managing multiple tasks and priorities.
• Detail-oriented with good follow-through.
• Proficient with Microsoft Office programs including Outlook and Excel.
• Experience with CRM or ERP systems preferred but not required.
• Ability to work in a fast-paced, team-oriented environment.

Responsibilities

• Enter and maintain customer and project information in Epicor and HubSpot.
• Assist with moving quotes and opportunities through Design and Estimating workflows.
• Support quote preparation, proposal assembly, and sales documentation.
• Coordinate client meetings, follow-up communication, and scheduling.
• Respond to customer requests and assist with general client communication.
• Complete customer and vendor prequalification paperwork and onboarding forms.
• Maintain organized project files, pipeline updates, and CRM records.
• Assist with tracking project charters, action items, and project communication.
• Help coordinate quick-turn and smaller project opportunities.
• Support data management and reporting for the Sales Team.
• Collaborate with internal departments to help keep projects and opportunities moving forward.

Skills

Organizational skills

Communication skills

Multitasking

Detail-oriented

Microsoft Office (Outlook, Excel)

Team-oriented

Tools

CRM/ERP systems

Job description

SouthWood Corporation is a 55-year-old, turn-key sign company known for its exceptional quality and innovation as an industry leading designer, manufacturer, and installer of architectural signage throughout the country. Our core values of passion, curiosity, relentlessness, and a commitment to excellence are our blueprint to success every day and definitive of our community and culture. We are seeking highly skilled and motivated performers to join our team. As a sign professional, you will play a vital role in driving results to meet challenging company goals and client expectations with signs of the highest quality.

The Preconstruction Development Coordinator provides administrative and operational support to the Sales Team while helping keep projects, quotes, and customer information moving efficiently through the organization. This role works closely with Sales, Project Management, Design, Estimating, and Operations to help maintain organized workflows, accurate data, and strong customer communication.

Key Responsibilities

• Enter and maintain customer and project information within Epicor and HubSpot
• Assist with moving quotes and opportunities through Design and Estimating workflows
• Support quote preparation, proposal assembly, and sales documentation
• Coordinate client meetings, follow-up communication, and scheduling
• Respond to customer requests and assist with general client communication
• Complete customer and vendor prequalification paperwork and onboarding forms
• Maintain organized project files, pipeline updates, and CRM records
• Assist with tracking project charters, action items, and project communicationHelp coordinate quick-turn and smaller project opportunities
• Support data management and reporting for the Sales Team
• Collaborate with internal departments to help keep projects and opportunities moving forward

Qualifications

• 1–3 years of administrative, sales support, customer service, coordination, or office experience preferred
• Strong organizational and communication skills
• Comfortable managing multiple tasks and priorities
• Detail-oriented with good follow-through
• Proficient with Microsoft Office programs including Outlook and Excel
• Experience with CRM or ERP systems preferred but not required
• Ability to work in a fast-paced, team-oriented environment

What We Offer:

• Competitive pay based on experience.
• Opportunities for growth and skill development.Paid time off and paid holidays.
• Benefits package includes medical, dental, vision and 401k.