Preconstruction Coordinator: Bidding, Docs & Trade Partner Ops

Haydon Companies; Phoenix (AZ); On-site; USD 42,000 - 66,000; Full time

Job summary

Haydon Companies in Phoenix, AZ seeks a Preconstruction Administrative Coordinator to support the overall administrative requirements of the Pre-Construction department. You will assist estimators on bidding projects, manage bid documents, and coordinate with trade partners.

The role requires 1+ year(s) in construction admin, strong MS Office skills, and ability to learn Viewpoint quickly. You will engage in meetings, site visits, and project setup tasks as part of a collaborative team.

Qualifications

• 1+ years related experience in construction industry or equivalent
• Proficiency in Microsoft Office (Excel, Word, Outlook) and ability to learn Viewpoint quickly
• Strong analytical, planning, problem-solving and organizational skills
• Ability to multi-task, prioritize and meet deadlines in a fast-paced environment

Responsibilities

• Support overall administrative requirements of the Pre-Construction department
• Assist Estimators on bidding projects and set up buyout
• Process prequalification and owner prequalifications for trade partners
• Manage bid documents, amendments, and distribution to trade partners
• Create and manage subcontracts and purchase orders for Building division
• Set up estimating and project folders and create projects in Procore/Viewpoint
• Attend pre-bid meetings, site visits, and trade events
• Coordinate meetings and maintain tracking logs for precon

Skills

MS Office

Excel

Analytical thinking

Communication skills

Tools

Viewpoint

Procore

Job description

Haydon Companies in Phoenix, AZ seeks a Preconstruction Administrative Coordinator to support the overall administrative requirements of the Pre-Construction department. You will assist estimators on bidding projects, manage bid documents, and coordinate with trade partners.

The role requires 1+ year(s) in construction admin, strong MS Office skills, and ability to learn Viewpoint quickly. You will engage in meetings, site visits, and project setup tasks as part of a collaborative team.