Preconstruction Coordinator

ELLA Contracting, Lp; San Antonio (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

ELLA Contracting, Lp is seeking a Pre-Construction Coordinator in San Antonio, TX to manage bid invitations, review documents, and organize projects within the bid process. The role emphasizes timely review, accurate naming, and proper routing of bid materials.

This on-site, full-time position supports the bid calendar and cross-functional collaboration. Ideal candidates bring 3+ years in pre-con or related coordination, strong Microsoft Office skills, and the ability to maintain calendars.

Qualifications

• 3+ years in pre-con, estimating, or project coordination.
• Proficiency with Microsoft Office software, including Word and Excel.
• Ability to create, update, and manage scope-defined project calendars.
• Strong organizational, communication and project management skills.
• Experience in underground utilities pre-con preferred.
• Bilingual is a plus.

Responsibilities

• Receive selected Bid Invites.
• Manage HCSS pre-con from beginning to Bid result.
• Set up Bid Folder.
• Download Plans.
• Review plans for pertinent quote request.
• Send out supplier quote request.
• Receive quote request and place in quote folder.
• Coordinate with estimators, project managers, and vendors.

Skills

Microsoft Office (Word, Excel)

Organizational skills

Communication skills

Project management

Tools

HCSS pre-con

Microsoft Word

Microsoft Excel

Job description

Position Overview:

We are seeking a Pre-Construction Coordinator to manageall incoming bid invitations, ensuring timely review, accurate document organization, and proper routing of projects.This role plays a critical part in maintaining an organized bid process by monitoring the bid notification inbox throughout the day, reviewing project documents, maintaining the bid calendar, and ensuring all files and communications are correctly saved and named.

Primary Responsibilities:

• Receive selected Bid Invites
• Manage HCSS pre-con from beginning to Bid result
• Set up Bid Folder
• Download Plans
• Review plans for pertinent quote request
• Send out supplier quote request
• Receive quote request. Place in quote folder
• Coordinate with estimators, project managers, and vendors

Qualifications:

• 3+ years in pre-con, estimating, or project coordination
• Proficiency with Microsoft Office software, including Microsoft Word and Excel
• Ability to create, update, and manage scope-defined project calendars
• Strongorganizational, communication and project management skills
• Experience in underground utilities pre-con preferred
• Bilingual is a plus

Work Environment

This is a full-time, on-site position. Dayshift, Monday through Friday.