Preconstruction Bid & Admin Coordinator

Curtis Construction Co., Inc.; Kinston (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

Curtis Construction Co., Inc. is seeking an Administrative Coordinator in North Carolina to support the estimating and preconstruction process. The role focuses on keeping opportunities organized, documents accurate, and timelines visible as work moves through the front end of projects.

The position emphasizes ownership of administrative and coordination tasks, ensuring everything behind the scenes is organized and ready for execution, with a proactive, solutions-oriented approach.

Qualifications

• Experience in an administrative or coordination role with strong organizational and time management skills.
• Ability to manage multiple deadlines and priorities with consistent follow-through.
• Strong attention to detail and commitment to accuracy.
• Proficiency in Microsoft Office and Google Workspace tools.
• Experience with Dataforma or similar systems is a plus.

Responsibilities

• Maintain the estimating bid calendar and ensure upcoming opportunities and deadlines are clearly organized and visible.
• Organize and maintain project files, including plans, specifications, photos, and related documentation.
• Support the preparation and submission of bid packages, including coordinating signatures and notarization.
• Ensure all required documents and information are collected and complete prior to bid submission.
• Assist with contacting subcontractors and MBE vendors to gather pricing and support bid requirements.
• Manage the warranty process by submitting required documentation and maintaining accurate records for tracking.
• Help maintain structured, consistent processes that support preconstruction and estimating activities.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Tools

Microsoft Office

Google Workspace

Dataforma

Job description

Curtis Construction Co., Inc. is seeking an Administrative Coordinator in North Carolina to support the estimating and preconstruction process. The role focuses on keeping opportunities organized, documents accurate, and timelines visible as work moves through the front end of projects.

The position emphasizes ownership of administrative and coordination tasks, ensuring everything behind the scenes is organized and ready for execution, with a proactive, solutions-oriented approach.