Precision Document Control & Invoicing Specialist

PJ Trailers; Sumner (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

PJ Trailers is seeking a detail-oriented Document Control Specialist to invoice, categorize, file, and retrieve documents using standard classification systems. The role focuses on accurate invoicing, record-keeping, and compliant document management for trailer-related records both physically and electronically.

Responsibilities include maintaining logs, assisting with audits, handling MSO/affidavit/NAFTA paperwork, and supporting Sales with invoicing and documentation while delivering

Qualifications

• Detail oriented with strong accuracy in document handling.
• Must have basic MS Office skills (Outlook, Word, Excel).
• High School diploma or equivalent.
• Minimum one year administrative or invoicing experience preferred.

Responsibilities

• Invoicing repetitively and consistently with minimal mistakes, crediting, and scanning to email.
• Problem resolution, checking duplicate documents, missing or incorrect information.
• Assist with audits, inventories, and other research.
• Scheduling meetings, photocopying, faxing, taking notations, or assisting in preparing presentations.
• Assist Sales Department with invoicing, credits, and other documentation requirements.
• Answer phone calls and emails from customers, resolving issues.
• Complete legal documentation, such as MSO's, affidavits, and NAFTA paperwork.
• Filing of documents, and other paperwork.
• Phone skills - talking professionally to our customers and solving their issues.
• Additional duties, as necessary.

Skills

Detail oriented

Customer focus

Information seeking

Willingness to learn

Fast-paced environment

Education

High School or Equivalent

Tools

Microsoft Office

Job description

PJ Trailers is seeking a detail-oriented Document Control Specialist to invoice, categorize, file, and retrieve documents using standard classification systems. The role focuses on accurate invoicing, record-keeping, and compliant document management for trailer-related records both physically and electronically.

Responsibilities include maintaining logs, assisting with audits, handling MSO/affidavit/NAFTA paperwork, and supporting Sales with invoicing and documentation while delivering