Preboarding Specialist

SSM Health; Missouri; Hybrid; USD 42,000 - 54,000; Full time

Job summary

SSM Health is hiring a Preboarding Specialist to join a team known for open communication and support. You will manage background checks, credentials, compliance, and onboarding timelines for hires and internal transfers, delivering high-quality service.

This hybrid role requires 8:00 a.m.–4:30 p.m. with onsite Tuesdays and Wednesdays at the Mission Hill corporate office. Collaborative environment and opportunity to impact the employee experience.

Qualifications

• Associate’s degree or equivalent combination of education and experience.
• No experience required.

Responsibilities

• Reviews and manages background checks for hires. Collaborates with each new hire to complete onboarding tasks and health screenings.
• Ensures new hire meets minimum requirements for position and that licenses/credentials are entered in Workday.
• Completes required state regulatory checks requested by auditors and provides background check results in a timely manner.
• Manages pre-adverse process and coordinates with HR Market and legal for rescinding offers.
• Creates welcome letters and login information for new hires.
• Coordinates day 1 activities including badge photos and I-9 documentation for compliance and E-Verify.

Education

Associate’s degree or equivalent combination of education and experience

Job description

It’s more than a career, it’s a calling.

MO-SSM Health Mission Hill

Worker Type

Regular

Job Highlights

If you thrive in a collaborative, people‑first environment, this could be the right fit! SSM Health is hiring a Preboarding Specialist to join a team known for open communication, mutual support, and pride in doing meaningful work together.

In this role, you’ll help shape the employee experience by ensuring new hires, rehires, and internal transfers are prepared to succeed from day one. You’ll partner with Talent Acquisition, HR, Legal, and leaders across the organization to manage background checks, credentials, compliance requirements, and onboarding timelines while delivering high‑quality customer service.

This is a hybrid role (8:00 a.m. – 4:30 p.m.), with Tuesdays and Wednesdays onsite at our Mission Hill corporate office.

Job Summary

Responsible for the timely and accurate onboarding of new hires, rehires, and internal transfers for all regions to ensure clearance of background checks and all requirements for compliance purposes. Effectively delivers service in an efficient and professional manner in order to achieve customer satisfaction, manage expectations, and attain optimal quality. Must meet onboarding timeframes and collaborate with multiple departments throughout the organization.

Job Responsibilities and Requirements

Primary Responsibilities

• Reviews and manages background checks for hires. Collaborates with each new hire to complete their onboarding tasks, compliance requirements and health screenings prior to starting. Manages new hire inquiries regarding their onboarding process.
• Ensures new hire meets minimum requirements for position. Makes sure all required licensures and credentials are uploaded and entered in Workday and properly documented for all hires, including primary sourcing when appropriate.
• Completes any required state regulatory checks not conducted by background check vendor. Provides local HR Market with background checks requested by state auditors in a quick timeframe.
• Monitors and provides solutions to potential pushback activities and provide detailed notations if the pushback must occur. Manages pre-adverse process and partners with HR Market and legal for rescinding offers.
• Collaborates with talent acquisition regarding changes in start dates, new hires, and compliance issue that delay starts. Contacts new hire with push back date if needed.
• Creates new employee welcome roster. Creates new hire welcome letters for new employees containing pertinent login information.
• Manages day 1 activities for assigned region including check in, badge pictures and I-9 documentation for compliance. Ensures E-Verify and audit completion for system collection of this information per the Homeland Security guidelines.
• Owns all assigned tasks, initiatives, inquiries, and escalations and makes sure that they are resolved/completed efficiently with a superior level of quality.
• Addresses projects and escalation tickets as a Tier 2 Workday SME (subject matter expert), as assigned.
• Performs other duties, projects and escalation tickets in Service Now as a Tier 2 Workday SME, as assigned.
• Performs other duties as assigned.

Education

• Associate’s degree or equivalent combination of education and experience

Experience

• No experience required

Physical Requirements

• Frequent lifting/carrying and pushing/pulling objects weighing 0-25 lbs.
• Frequent sitting, standing, walking, reaching and repetitive foot/leg and hand/arm movements.
• Frequent use of vision and depth perception for distances near (20 inches or less) and far (20 feet or more) and to identify and distinguish colors.
• Frequent use of hearing and speech to share information through oral communication. Ability to hear alarms, malfunctioning machinery, etc.
• Frequent keyboard use/data entry.
• Occasional bending, stooping, kneeling, squatting, twisting and gripping.
• Occasional lifting/carrying and pushing/pulling objects weighing 25-50 lbs.
• Rare climbing.

Required Professional License And/Or Certifications

• None

Department

8712020033 HR Employee Compliance and Pre-Boarding

Work Shift

Day Shift (United States of America)

Scheduled Weekly Hours

40

SSM Health is an Equal Opportunity Employer. SSM Health provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, gender, pregnancy, sexual orientation, gender identity, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.