PreAccess Associate

TriHealth; Cincinnati (AR); On-site; USD 22,000 - 30,000; Full time

Job summary

TriHealth is seeking a staff member to perform hospital-based scheduling and pre-registration in a centralized call center. You will collect patient demographics, verify insurance eligibility, and provide prep instructions and arrival directions to ensure smooth visits.

The role emphasizes excellent customer service, adherence to scripting, and use of Epic for registrations. Knowledge of medical terminology and ability to handle multiple computer programs are required within the first year.

Qualifications

• High School Diploma or GED is required.
• 1–2 years of customer service experience.
• Typing speed of 35 w.p.m.
• Experience in fast paced, customer-focused environment; ability to operate multiple computer applications.
• Medical terminology knowledge within first year of employment if not already taken.

Responsibilities

• Follows regulatory and departmental policies/protocols for data collection, patient safety and pre-service collections.
• Follows scripting including using AIDET+P, anticipates customer needs, problem-solving and positive interactions with customers and peers.
• Meets departmental targets for accuracy and avoiding critical errors.
• Meets departmental targets for handling inbound/outbound calls, Ready status, registrations per hour and Epic workqueue assignments.

Skills

Customer Service

Typing 35 wpm

Fast-paced environment

Multiple software apps

Education

High School Diploma or GED

Job description

Job Overview

Performs Hospital-based Scheduling and Pre-Registration in a call center setting. Provides excellent customer service to our internal and external customers. Schedules outpatient testing/procedures according to physician ordered tests in accordance with departmental protocols. Collects patient demographics and insurance information accurately and verifies eligibility of insurance coverage. Ensures patients are prepared for visits including providing prep instructions and parking/arrival directions. Utilizes standardized scripting to ensure compliance with legal and financial requirements. Educates patients on insurance benefits, out-of-pocket costs based on Epic generated estimates and connects patients with financial assistance resources as needed. Utilizes secure financial protocols to obtain pre-service collections.

Job Requirements

• High School Diploma or GED (Required)
• 1 - 2 years Customer Service (Required)
• Experience in fast paced, customer-focused environment; Ability to operate multiple computer applications
• Excellent verbal and written skills
• Typing speed of 35 w.p.m
• Medical terminology required within first year of employment if not already taken

Job Responsibilities

• Follows regulatory and departmental policies/protocols for collection of data, patient safety and pre-service collections.
• Follows scripting including consistently using AIDET+P, anticipates customer needs, problem-solving, and exhibits consistently positive interactions with internal/external customers and peers.
• Meets departmental targets for accuracy and avoiding critical errors
• Meets departmental targets for handling inbound/outbound calls, Ready status, registrations per hour and Epic workqueue assignments.

Working Conditions

• Concentrating - Consistently
• Continuous Learning - Consistently
• Hearing: Conversation - Consistently
• Hearing: Other Sounds - Consistently
• Interpersonal Communication - Consistently
• Reading - Consistently
• Sitting - Consistently
• Standing - Occasionally
• Talking - Consistently
• Thinking/Reasoning - Consistently
• Use of Hands - Consistently
• Color Vision - Frequently
• Visual Acuity: Far - Occasionally
• Visual Acuity: Near - Consistently
• Walking - Occasionally

TriHealth SERVE Standards and ALWAYS Behaviors

At TriHealth, we believe there is no responsibility more important than to SERVE our patients, our communities, and our fellow team members. To achieve our vision and mission, ALL TriHealth team members are expected to demonstrate and live the following:

Serve: ALWAYS...

• Welcome everyone by making eye contact, greeting with a smile, and saying "hello"
• Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist
• Refrain from using cell phones for personal reasons in public spaces or patient care areas

Excel: ALWAYS...

• Recognize and take personal responsibility to address and recover from service breakdowns when a customer's expectations have not been met
• Offer patients and guests priority when waiting (lines, elevators)
• Work on improving quality, safety, and service

Respect: ALWAYS...

• Respect cultural and spiritual differences and honor individual preferences.
• Respect everyone's opinion and contribution, regardless of title/role.
• Speak positively about my team members and other departments in front of patients and guests.

Value: ALWAYS...

• Value the time of others by striving to be on time, prepared and actively participating.
• Pick up trash, ensuring the physical environment is clean and safe.
• Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste.

Engage: ALWAYS...

• Acknowledge wins and frequently thank team members and others for contributions.
• Show courtesy and compassion with customers, team members and the community