Preconstruction Project Coordinator

Dormont Manufacturing Co; Lexington (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

Dormont Manufacturing Co is seeking a Pre-Construction Project Coordinator in Lexington, Virginia. This role involves managing pre-construction tasks, supporting the estimating team, and liaising effectively with multiple stakeholders. Strong organizational and communication skills are essential for preparing bid packages and ensuring smooth operations throughout project phases.

The ideal candidate will have a High School diploma and be proficient in Microsoft Office products, demonstrating attention to detail and the ability to navigate changing priorities in a dynamic environment.

Qualifications

• High School Diploma required.
• Working knowledge of Microsoft Office products is essential.
• Strong administrative and communication skills are necessary.
• Ability to manage multiple changing priorities.

Responsibilities

• Support estimating team for projects through CRM management.
• Prepare and organize bid packages for design/build projects.
• Interact with various stakeholders and handle vendor visits.
• Prepare construction documents and support pre-bid meetings.

Skills

Organizational skills

Communication skills

Attention to detail

Multi-tasking

Data critical thinking

Basic Microsoft Office knowledge

Education

High School Diploma

Job description

As a member of the pre‑construction team, the Pre‑Construction Project Coordinator applies best practices to develop and support the estimating team for their projects. The position reports to the Technologies Pre‑construction Manager.

Responsibilities

CRM Management Tasks

• Adding new opportunities, updating opportunity status, updating opportunity notes, creating overhead bid numbers, creating proposals, adding project team to coins, managing team environment.
• Communicating with Preconstruction Manager and Technologies team to update CRM opportunities including bid revisions, schedule changes and document revisions and updates.

Pre-estimate Set Up

• Split, rename, and distribute drawings, generate overlays, prepare proposal documents, supportive estimating tasks as trained and assigned.
• Under direct supervision, they may be responsible for creating proposals, scope letters, bid forms, Accubid projects/Estimates, LiveCount, etc.

Collaboration & Customer Relations

• Interacts with Operations, Purchasing, Business Development, and Estimating.
• Interacts with engineers, architects, consultants, owners, general contractors, representatives, and electrical equipment vendors.

Bid Preparation for Design/Build Projects

• Collecting and organizing bid information documents from the General Contractor(s) and customers. This includes downloading from an "ftp" site, files from email correspondence, scanning paper documents, etc. into the Box folders.
• Provide bid information as needed to the appropriate design services providers (i.e. fire alarm, lightning protection, electrical, etc.).
• Receive, organize, and properly store quotations from vendors and subcontractors.
• Preparing bid packages and sharing download links for subcontractors to provide quotes.

Construction Document Preparation

• Print, label, and ship drawings or equipment labels to field.

Vendor visits

• Welcoming/Greeting guests.
• Preparing meeting materials, coordinating catering, and sending meeting appointments as appropriate.
• Prepare conference rooms, starting up IT equipment.

Miscellaneous

• Answer incoming Estimating Dept. calls and online bid requests.
• Attend pre-bid meetings when necessary.

Qualifications

• High School Diploma.
• Working knowledge of Microsoft Office products (i.e. Word, Excel, etc.).
• Highly organized with strong attention to detail and ability to manage multiple, changing priorities.
• Strong administrative, accounting, computer, and communication skills.
• Ability to communicate effectively with individuals at all organizational levels.
• Demonstrated initiative and ability to work independently, collaborate in a team environment.
• Demonstrated aptitude for data critical thinking, analytical, and problem‑solving skills.
• Knowledge of construction principles/practices (preferred).

The above job description in no way states or implies that these are the only duties to be performed by this employee. The incumbent is expected to perform other duties necessary for the effective operation of the business.