Pre-College & Visiting Student Programs Coordinator

Columbia University in the City of New York; New York (NY); On-site; USD 67,000 - 68,000; Full time

Job summary

Columbia University in the City of New York is seeking a Coordinator for Pre-College and Visiting Student programs. You will manage day-to-day operations, including program purchasing, cataloging contracts, and coordinating on-campus operations for multiple sessions.

The role requires handling budgets, compliance with Protection of Minors and Disability services, plus supervision of graduate interns and staff, ensuring smooth events and student support across programs.

Qualifications

• Bachelor's degree or equivalent related experience required.
• Two years of related experience.
• Master’s degree preferred.
• Experience working with pre-college summer programs is preferred.
• Experience working in university or pre-college residential life is preferred.
• Experience managing budgets, purchasing, or event operations is preferred.
• Teaching, training, or supervisory experience is a plus.
• Excellent communication and interpersonal skills are required.
• Ability to interpret University policies and provide clear direction.

Responsibilities

• Own the space allocation process for staff, setting priorities and resolving conflicts.
• Plan and execute program events; manage space, catering, AV, and facilities within budget.
• Review, negotiate, and price event contracts with University Events Management.
• Maintain inventory and storage systems; manage summer housing and student rewards program.
• Manage event registration and attendance tracking in SPS Engage and Eventbrite.
• Oversee student ID distribution and liaise with the University ID Center.
• Maintain enrollment data across Slate and other systems.
• Triage inquiries and escalate as needed.

Skills

Communication

Judgment

Attention to detail

Teamwork

On-call availability

Evening/weekend availability

Education

Bachelor's degree or equivalent

Master’s degree

Tools

Slate

ARC

CourseWorks

SIS

Job description

Columbia University in the City of New York is seeking a Coordinator for Pre-College and Visiting Student programs. You will manage day-to-day operations, including program purchasing, cataloging contracts, and coordinating on-campus operations for multiple sessions.

The role requires handling budgets, compliance with Protection of Minors and Disability services, plus supervision of graduate interns and staff, ensuring smooth events and student support across programs.