Pre-Award Research Administrator - Grants & Proposals

Stanford University; United States; On-site; USD 65,000 - 95,000; Full time

Job summary

Stanford University’s Department of Ophthalmology seeks a detail‑oriented Research Administrator 2 to support PIs in developing and submitting external research proposals. The role coordinates pre‑award activities, ensures completeness and sponsor compliance, and works with multiple sites and cross‑school collaborators.

The ideal candidate has Bachelor’s degree with 3+ years’ related experience, strong budgeting and accounting skills, and excellent written and oral communication.

Qualifications

• Bachelor’s degree and 3 years of related experience.
• Experience in pre‑award activities and proposal submission.
• Strong budgeting and accounting abilities.
• Excellent written and oral communication.

Responsibilities

• Prepare administrative components of proposals and ensure compliance.
• Develop and finalize project budgets with justification.
• Liaise between PIs, Office of Sponsored Research and departments.
• Ensure cost transfers and award setup; monitor expenditures.
• Produce reports and forecasting; support audits.
• Mentor and lead staff on process improvements.

Education

Bachelor’s degree + 3 years experience

Tools

Excel

Job description

Stanford University’s Department of Ophthalmology seeks a detail‑oriented Research Administrator 2 to support PIs in developing and submitting external research proposals. The role coordinates pre‑award activities, ensures completeness and sponsor compliance, and works with multiple sites and cross‑school collaborators.

The ideal candidate has Bachelor’s degree with 3+ years’ related experience, strong budgeting and accounting skills, and excellent written and oral communication.