Grants & Research Administration Specialist

Stanford University School of Medicine

Palo Alto (CA)

On-site

USD 90,000 - 120,000

Full time

5 hours ago

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Job summary

Stanford University School of Medicine is seeking a Research Administrator 2 to manage proposal preparation and post-award activities for a diverse portfolio of federally funded and sponsored projects. The role requires close collaboration with investigators, the Office of Sponsored Research, and departmental teams.

The successful candidate will develop budgets, monitor expenditures, ensure compliance, and prepare management reports.

Qualifications

Bachelor’s degree with three years of job-related experience or equivalent combination.
Strong understanding of governmental regulations and related policies.
Excellent verbal and written communication skills required.
Proficient with Excel and web-based research tools for reporting.

Responsibilities

Prepare administrative components of proposals in line with sponsor guidelines.
Develop and finalize project budgets with justification.
Serve as liaison between principal investigators, Office of Sponsored Research, and departments.
Ensure awards setup is correct and cost-sharing requirements are fulfilled.
Review expenditures and advise on post-award spending and compliance.
Create reports to support project status and forecast resources.
Support contract closeout, audits, and document gathering for inquiries.
Apply university policies to projects and mentor staff as needed.
Lead process improvements and cross-train team members.