Pre-Award Manager

University of North Carolina at Chapel Hill; Chapel Hill (NC); Hybrid; USD 100,000 - 115,000; Full time

Job summary

University of North Carolina at Chapel Hill is seeking a Pre-Award Manager to lead the Gillings School of Global Public Health’s centralized Pre-Award Research Administration Unit. You will supervise a team, manage complex multi-institutional proposals, ensure sponsor compliance, and drive continuous process improvements to support a growing sponsored research portfolio.

You will work with faculty, OSP, and central offices to plan budgets, review compliance, and deliver timely submissions while

Qualifications

• Experience managing complex pre-award sponsored research activities, including multi-institutional proposals.
• Knowledge of NIH/NSF/DOD/CDC grant and contract requirements, cost principles, and effort reporting.
• Experience supervising research administration staff in deadline-driven environments.
• Ability to review and approve complex proposal budgets with cost sharing and subawards.

Responsibilities

• Provide strategic leadership and operational oversight of the centralized Pre-Award Unit.
• Oversee complex proposal budgets, including cost sharing and F&A calculations.
• Ensure sponsor compliance and regulatory interpretation across pre-award activities.
• Lead process improvements and develop service standards for pre-award operations.

Skills

Pre-award management

Staff supervision

Regulatory knowledge

Stakeholder communication

Education

Master's Degree

Bachelor's Degree

Tools

Grants.gov

NIH eRA Commons

NSF Research.gov

Proposal submission platforms

Job description

Department:

SPH - Research-460146

Career Area :

Accounting/Finance/Auditing

Posting Open Date:

11/03/2026

Application Deadline:

11/17/2026

Open Until Filled:

No

Position Type:

Permanent Staff (EHRA NF)

Working Title:

Pre-Award Manager

Appointment Type:

EHRA Non-Faculty

Position Number:

20079257

Vacancy ID:

NF0010164

Full Time/Part Time:

Full-Time Permanent

FTE:

1

Hours per week:

40

Position Location:

North Carolina, US

Hiring Range:

$100,000 - $115,000

Proposed Start Date:

01/04/2027

Be a Tar Heel!:

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world‑class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit:

• Helping researchers identify funding opportunities and research resources.
• Facilitating team science and research collaborations across campus.
• Supporting proposal development.
• Providing workshops and training opportunities to the Gillings research community.
• Tracking research metrics and public health research impact.
• Assisting researchers as they navigate research compliance.

Position Summary:

This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.

The Pre-Award Manager serves as the senior technical expert and operational leader of the Gillings School of Global Public Health’s new centralized Pre-Award Research Administration Unit. The Gillings School is ranked #1 among public schools of public health for NIH funding, generating over $1 billion in sponsored research since 2016 across eight academic departments, multiple nationally recognized research centers, and work conducted in more than 40 countries. This position is responsible for providing strategic leadership, operational oversight, and advanced subject matter expertise for all pre-award research administration activities across the School. The Pre-Award Manager operates with significant independence in managing day-to-day pre-award operations, making operational and staffing decisions within established parameters, and representing the pre-award function to internal and external stakeholders without requiring case‑case direction from the Associate Dean for Research.

This position supervises a team of Pre-Award Research Administrators who support faculty and research teams throughout the proposal development and submission lifecycle for sponsored research projects. This position manages the most complex, high-risk, and multi-institutional proposal submissions; serves as the primary escalation point for sponsor compliance and regulatory interpretation; and ensures consistency, accuracy, and compliance across all pre-award activities. The Pre-Award Manager reviews and approves complex proposal budgets, including cost sharing arrangements, subaward budgets, F&A calculations, and effort commitments.

Working closely with faculty investigators, department leadership, the Office of Sponsored Programs (OSP), and ServiceFirst leadership, the Pre-Award Manager oversees proposal planning, budget development, sponsor compliance review, quality control, and submission processes, ensuring adherence to federal, state, sponsor, university, and school requirements. This position leads continuous process improvement initiatives, establishes service standards, develops and monitors performance metrics, manages team portfolio assignments and coverage, and builds a culture of excellence in research administration that supports the Gillings School’s growing and diverse sponsored research enterprise.

Minimum Education and Experience Requirements:

Manager with Masters and 5+ years of relevant experience; or Bachelors with at least 1-2 yrs supervisory experience and 5+ years of relevant experience

Required Qualifications, Competencies, and Experience:

• Demonstrated experience managing complex pre-award sponsored research activities, including multi-institutional, center-level, and large federal proposals.
• Comprehensive knowledge of federal, state, foundation, and industry-sponsored research regulations, including NIH, NSF, DOD, CDC, and HRSA grant and contract requirements, cost principles (2 CFR 200), effort reporting, and data sharing requirements.
• Demonstrated experience supervising, mentoring, evaluating, and/or developing professional research administration staff in a complex, deadline-driven environment.
• Demonstrated experience reviewing, developing, and approving complex proposal budgets, including cost sharing arrangements, subaward budgets, F&A rate calculations, and effort commitments involving multiple stakeholders.
• Experience leading or contributing to process improvement, operational change, and the development of standard operating procedures within a research administration function.
• Demonstrated ability to serve as a subject matter expert and primary escalation resource for complex sponsor compliance questions, regulatory interpretation, and high‑risk proposal situations.
• Excellent oral and written communication skills with the ability to convey complex regulatory and technical information clearly to diverse audiences including faculty investigators, senior leadership, and central university offices.
• Demonstrated ability to manage multiple competing priorities, meet firm submission deadlines, and maintain accuracy and quality in a high-volume, fast-paced research administration environment.
• Ability to build and maintain productive working relationships with faculty, department administrators, central research offices, and external sponsors.
• Proficiency with research administration systems and electronic proposal submission platforms including Grants.gov, NIH eRA Commons, NSF Research.gov, and institutional systems.

Preferred Qualifications, Competencies, and Experience:

• Certified Research Administrator (CRA), Certified Pre-Award Research Administrator (CPRA), or Certified Financial Research Administrator (CFRA) designation or active progress toward one or more of these certifications.
• Experience working in a shared services, centralized research administration model, including experience managing portfolio assignments and team coverage protocols.
• Experience in higher education research administration, including post‑award processes, preferably at a research-intensive university.
• Experience developing and delivering training programs, workshops, and guidance resources for research administration audiences.
• Familiarity with UNC‑Chapel Hill research administration systems, OSP processes, and institutional policies governing sponsored research.
• Experience developing service‑level metrics, performance dashboards, and operational reports to evaluate team productivity, proposal volume, and submission outcomes.
• Experience supporting large‑scale, multi-institutional, or center‑grant proposal submissions (e.g., NIH P30, P50, U54 mechanisms).
• Leadership, supervisory, management training or certification.

Campus Security Authority Responsibilities:

Not Applicable.