Pre-Award Specialist

North Carolina State University; Raleigh (NC); Hybrid; USD 60,000 - 68,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Account

Retirement Programs

Disability Plans

Life Insurance

Paid Time Off and Other Leave Programs

12 Holidays Each Year

Tuition and Academic Assistance

Childcare benefits

Wellness & Recreation Membership

Wellness Programs

Job summary

NC State University in Raleigh, NC seeks a Pre-Award Specialist to assist faculty with locating research funding opportunities and developing competitive proposals and budgets. You will be the primary contact for faculty, coordinating budgets, justifications, and adherence to guidelines across state and federal agencies.

The role requires a Bachelor's degree with about one year of related experience, strong writing skills, and the ability to multi-task in a deadline-driven environment.

Qualifications

• Bachelor's degree and one year of experience related to the area of assignment.
• All degrees must be received from appropriately accredited institutions.
• Excellent writing skills and ability to multi-task.
• Experience with pre-award processes and budgets is preferred.

Responsibilities

• Assist faculty in locating research funding opportunities and developing proposals.
• Prepare proposals, budgets, and budget justifications with faculty.
• Ensure compliance with RFP guidelines, policies, and UG requirements.
• Monitor proposal routing and ensure information is complete and accurate.
• Communicate effectively with faculty about the pre-award process.
• Provide training on pre-award processes and electronic research administration systems.
• Support narrative formulation and writing for non-technical sections.

Skills

Excellent writing skills

Independent work

Organizational and time management

Budgeting and math skills

NCSU or UNC system experience

Education

Bachelor's degree

Job description

Position Overview

Working Title: Pre-Award Specialist

Anticipated Hiring Range: $60,000 - $67,878

Work Schedule: 40 hours a week with options for a flexible and/or hybrid work schedule (after training period); typically Monday - Friday, 8am - 5pm

Job Location: Raleigh, NC

Department: Office of Research and Engagement

About the Department

The Office of Research and Engagement within the College of Humanities and Social Sciences provides centralized pre-award and post-award services to faculty within our college. We assist faculty in seeking funding opportunities and developing proposals and budgets while ensuring compliance with university, state, federal, and agency guidelines. When sponsored projects are funded, we provide post-award support to ensure compliance with the university, state, and federal regulations and agency terms and conditions. The office also manages internal funding opportunities and extension and engagement initiatives within the college.

Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Key Responsibilities

In this role, you will assist faculty with locating research funding opportunities and developing proposals for submission to state and federal agencies, foundations, other agencies and organizations for sponsored project funding. You will also be the main point of contact for faculty and will work directly with them to prepare proposals, budgets, and budget justifications. The position will ensure compliance with the Request for Proposal (RFP) guidelines; college, university, and state policies and procedures; Cost Accounting Standards; and policies set forth in OMB Uniform Guidance (UG). You will also stay actively informed about updates and changes relevant within research administration.

• Be expected to process many proposals simultaneously.
• Be able to work in a deadline driven environment.
• Have the ability to reference, research, and apply knowledge relevant to the preaward process.
• Monitor and facilitate the proposal routing process in order to ensure all information is collected correctly.
• Be able to communicate effectively with faculty about the pre-award process.
• Provide one-on-one training to faculty about preaward processes, electronic research administration systems, and policies.
• Be well-versed in electronic research administration systems like Research.gov, Grants.gov, and eRA Commons and be able to learn other agency specific web-based portals quickly.
• Provide support related to narrative formulation and editing / writing for non-technical sections.
• Help develop resource templates (e.g. Facilities template).
• Assist faculty with submission of Data Use Agreements.
• Assist with training workshops.

Other Responsibilities

• Attend departmental, college, and/or university meetings and training.
• Exercise good judgement and decision making.
• Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities.

Qualifications

Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Preferred Qualifications:

• Excellent writing skills.
• NCSU or UNC system experience.
• Must be able to work independently and be able to multi-task.
• Organizational and time management skills.
• Outstanding budgeting and math skills.

Required License or Certification: N/A

Valid NC Driver's License required: No

Commercial Driver's License Required?: No

Position Details

Position Number: 00100422

Position Type: SHRA

Position Classification Band Title: University Program Specialist

Position Classification Band Level: Journey

Position Classification Salary Range: $ 36,381 - $ 91,526

Salary Grade Equivalency: NC12

Alternate Option: If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week): 1.0

Appointment: 12 Month Recurring

Mandatory Designation - Adverse Weather: Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events: Non Mandatory - Emergency Event

Time Limited Position: No

Time-Limited Appointment Length (if applicable):

Department Id: 160150 - CHASS Research and Engagement

Equal Opportunity

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.