Pre-Award Lead: Budgets, Compliance & Proposals

University at Buffalo; Buffalo (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

University at Buffalo is seeking a Pre-Award Administrator to review proposals, oversee budgets, and serve as the institutional representative for pre-award sponsored activities.

The role involves disseminating best practices, mentoring colleagues, and consulting with research administration staff to ensure compliance and consistency across proposals.

The position collaborates with faculty and sponsors, leads training on sponsor requirements, and maintains budget templates and fringe rates.

Responsibilities

• Conduct thorough reviews of proposals to identify potential issues with the budget and other components, ensuring compliance with sponsor guidelines.
• After proposal submission, collaborate with research administration colleagues to address sponsor-requested revised budgets, Just-In-Time (JIT) requests, and provide other materials as needed.
• Serve as the official representative of the institution for pre-award activities, communicating with sponsors and external entities as necessary.
• Collaborate effectively as part of a team, providing guidance and acting as a resource for other research administration staff.
• Promote best practices, provide expert guidance, and deliver training on sponsor requirements, compliance, and pre-award functions for staff and faculty.
• Lead functional meetings to ensure clear communication and collaboration among stakeholders and support consistent adherence to administration protocols outside of formal training through mentorship.
• Oversee registration and updates in sponsor systems as an authorized user, keep stakeholders informed on sponsor changes, compliance, and guidelines, and maintain budget templates and spreadsheets with up-to-date financial data, including fringe benefits and tuition rates.

Job description

University at Buffalo is seeking a Pre-Award Administrator to review proposals, oversee budgets, and serve as the institutional representative for pre-award sponsored activities.

The role involves disseminating best practices, mentoring colleagues, and consulting with research administration staff to ensure compliance and consistency across proposals.

The position collaborates with faculty and sponsors, leads training on sponsor requirements, and maintains budget templates and fringe rates.