Pre-Award Grants Specialist | Hybrid – Seattle

University of Washington; Seattle (WA); Hybrid; USD 85,000 - 95,000; Full time

Job summary

University of Washington's Department of Medicine seeks a Pre-Award Specialist to manage proposal development and compliance for grants and contracts, interfacing with PIs, central offices, and funding agencies in a hybrid Seattle-based role.

The role emphasizes expert knowledge of sponsor guidelines, complex budgets, and timely submission, with responsibilities across training, policy updates, and collaboration with cross-functional teams.

Qualifications

• Bachelor’s degree and 3+ years in research administration.
• Experience with proposal development and complex budgets.
• Experience collaborating with faculty and department leadership.
• Strong attention to detail and ability to meet deadlines.
• Excel and Word proficiency.

Responsibilities

• Proposal development and compliance management (75%).
• Advise PIs on sponsor requirements and prepare budgets and narratives.
• Ensure compliance with UW and sponsor policies across projects.
• Interface with OSP, SOM RGE, PAFC, and funders.
• Provide training and develop pre-award processes and templates.
• Coordinate with subrecipients and manage post-award handoffs.

Skills

Budget management

Proposal development

Project management

Communication

Excel

Word

Team leadership

Education

Bachelor's degree

Tools

SAGE

Award Portal

Grants.gov

eRA Commons

Job description

University of Washington's Department of Medicine seeks a Pre-Award Specialist to manage proposal development and compliance for grants and contracts, interfacing with PIs, central offices, and funding agencies in a hybrid Seattle-based role.

The role emphasizes expert knowledge of sponsor guidelines, complex budgets, and timely submission, with responsibilities across training, policy updates, and collaboration with cross-functional teams.