Pre-Award Grants & Contracts Specialist

Stony Brook University; Stony Brook (NY); On-site; USD 88,000 - 95,000; Full time

Job summary

Stony Brook University is seeking a Project Staff Assistant in the Office Of Dean, Medicine to support the development and submission of externally funded research proposals. The role emphasizes pre-award activities with some post-award tasks and requires adaptable, team-oriented, detail-focused individuals.

The position demands a bachelor’s degree and 2 years of research administration experience, plus knowledge of federal grant regulations and experience with electronic research administration

Qualifications

• Bachelor’s degree (foreign equivalent or higher). Two (2) years of full time research administration experience in sponsored programs management.
• Comprehensive knowledge of federal grant and contract regulations (e.g. Uniform Guidance, NIH, NSF, ARPA-H, DoD, DOE) and non-federal funding environments, including industry, foundation, and local government sponsors.
• Certified Research Administrator (CRA) or comparable certification.
• Five (5) or more years of full-time research administration experience.
• Experience working within higher education and in a central or departmental research administration office at a university or medical center.
• Experience working with electronic research administration systems (e.g. Grants.gov, NIH, eRA, Commons and ASSIST, NSF Reearch.gov, Huron Click).

Responsibilities

• Assist with pre-award activities including proposal development, budgeting, internal submission processes, and sponsor portals.
• Serve as liaison with the Office of Sponsored Programs for pre- and post-award coordination.
• Assist with Just-in-Time requests and transfer of existing awards.
• Support faculty with award modifications, progress reports, and fellowship proposals.
• Provide backup support for departmental staff and Dean’s Office compliance reviews.
• Identify funding opportunities across sponsor websites and advise faculty accordingly.
• Perform other duties or projects as assigned.

Skills

Research administration

Grant regulations

Federal funding

Communication skills

Education

Bachelor's degree

Tools

Grants.gov

NIH eRA

ASSIST

NSF Research.gov

Huron Click

Job description

Stony Brook University is seeking a Project Staff Assistant in the Office Of Dean, Medicine to support the development and submission of externally funded research proposals. The role emphasizes pre-award activities with some post-award tasks and requires adaptable, team-oriented, detail-focused individuals.

The position demands a bachelor’s degree and 2 years of research administration experience, plus knowledge of federal grant regulations and experience with electronic research administration