Grants Administration & Post-Award Coordinator

Stony Brook University; Stony Brook (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Stony Brook University is seeking a Sponsored Programs Administrative and Post-Award Coordinator to support post-award and contracts teams. The role assists with ongoing award management and ensures sponsor/university compliance.

Responsibilities include coordinating meetings, managing communications, and preparing reports for sponsored projects. The position offers hybrid/alternative workplace arrangements and requires experience in pre- and post-award processes, strong organizational skills,

Qualifications

• Bachelor’s degree or higher; 1 year of office/administrative support, financial or grant-related work, or 5 years with related experience in lieu of degree.
• Experience with pre-award and post-award processes (proposal submissions, budget, award management, reporting, compliance).
• Proficiency with Microsoft Office Suite, Adobe PDFs, Google Drive/Workspace, and related systems.

Responsibilities

• Review incoming pre- and post-award documents to ensure sponsor requirements are met.
• Assist faculty and researchers in managing pre- and post-award processes and coordinate meetings.
• Monitor award mailbox communications and distribute actions to post-award specialists.
• Prepare presentations and technical reports for sponsored projects.

Skills

Grant management

Budget management

Office administration

MS Office

Communication

Education

Bachelor's degree

Tools

Grants.gov

eRA Commons

Research.gov

Huron/InfoEd/Cayuse

Google Drive/Workspace

Job description

Stony Brook University is seeking a Sponsored Programs Administrative and Post-Award Coordinator to support post-award and contracts teams. The role assists with ongoing award management and ensures sponsor/university compliance.

Responsibilities include coordinating meetings, managing communications, and preparing reports for sponsored projects. The position offers hybrid/alternative workplace arrangements and requires experience in pre- and post-award processes, strong organizational skills,