Pre-Admission Surgical Scheduler

Pioneers Medical Center; Colorado; On-site; USD 54,528,000 - 68,311,000; Full time

Job summary

Pioneers Medical Center in Meeker, CO is seeking a Medical Assistant for Pre-Admission Testing to support surgical workflows in the orthopedic clinic. Coordinate preoperative testing, prepare charts, obtain and track required documentation, and communicate with care teams to secure clearance.

Ensure HIPAA compliance and accurate EMR entries while maintaining patient confidentiality. The Full-time role offers hourly wages from $19.03 to $23.84; high school diploma required; CMA certification is

Qualifications

• High school diploma or equivalent required.
• Current Medical Assistant certification preferred.
• Experience in a medical office, surgical clinic, or hospital setting preferred.
• Orthopedic or perioperative experience preferred.

Responsibilities

• Schedule surgical procedures according to surgeon and facility scheduling guidelines.
• Coordinate operating room schedules and maintain surgery calendars.
• Obtain and track all required patient documentation and clinical clearances.
• Communicate with primary care offices and specialty providers to request records and clearance documentation.
• Coordinate preoperative testing appointments and ensure completion.
• Prepare and organize surgical charts for provider and anesthesia review.
• Maintain surgery tracking logs and status reports.
• Assist the PAT RN with six-week preoperative phone call preparation and follow-up tasks.
• Contact patients regarding outstanding paperwork or testing requirements.
• Verify receipt of laboratory results, imaging studies, and consultation notes.
• Upload and accurately document patient information within the electronic medical record.
• Coordinate with clinic staff, operating room personnel, anesthesia, and outside facilities to facilitate timely patient care.
• Identify incomplete records and notify appropriate personnel.
• Assist with one-week preoperative communication by confirming patient information and supporting scheduling logistics.
• Support postoperative follow-up processes as directed by the PAT RN.
• Maintain HIPAA compliance and patient confidentiality.
• Participate in quality improvement activities to reduce surgical delays and cancellations.
• Maintain accurate departmental records and statistics.
• Other duties as assigned.

Skills

Multitasking

Organizational skills

Customer service

Communication

EMR proficiency

Scheduling

HIPAA compliance

Education

High school diploma or equivalent

Medical Assistant certification

Tools

Scheduling software

EMR systems

Job description

Pioneers Medical Center in Meeker, CO is seeking a Medical Assistant for Pre-Admission Testing to support surgical workflows in the orthopedic clinic. Coordinate preoperative testing, prepare charts, obtain and track required documentation, and communicate with care teams to secure clearance.

Ensure HIPAA compliance and accurate EMR entries while maintaining patient confidentiality. The Full-time role offers hourly wages from $19.03 to $23.84; high school diploma required; CMA certification is