Practice Support Assistant

Womble Bond Dickinson (US) LLP; Jacksonville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Womble Bond Dickinson (US) LLP in Jacksonville, FL is seeking a full-time Practice Support Assistant. This entry-level role supports organizing, filing, invoicing, and scanning documents within our legal operations.

You will work in a fast-paced law firm environment, handling documentation, data entry, and general administrative tasks under supervision. Candidates should be detail-oriented, proficient with Microsoft Word and Excel, and comfortable working independently as part of a team.

Qualifications

• Must possess a high school diploma.
• College degree is preferred.
• Law firm experience or the equivalent combination of education and experience is preferred.
• Strong typing skills, accurate proofreading skills, excellent interpersonal skills, and the ability to take direction, ask questions and work independently with minimal supervision, where appropriate.
• A team-oriented attitude is essential.
• Excellent oral and written communication skills.
• Highly organized, with exceptional follow-through, detail-oriented and professional demeanor.
• Proficiency in Microsoft Office, especially Word and Excel and preferably a document management system such as Worksite.
• Experience working with electronic databases.

Responsibilities

• Organize, scan and electronically file in the document management system
• Review litigation specific documents for entry and tracking in various database platforms
• Prepare word processing work including, but not limited to, memos, letters and charts
• Perform data entry work in various databases, including client portal folders
• Perform duties based on the needs of the supervisor, including administrative work and special project
• Process mail, go to post office, when necessary, drop off FedEx/UPS, various runs for the office
• Process invoices
• General office assistance including managing conference room set-up for mediations, depositions

Skills

Typing skills

Proofreading

Interpersonal skills

Communication skills

Organizational skills

Independent work

Team-oriented

Education

High school diploma

College degree preferred

Tools

Microsoft Word

Microsoft Excel

Worksite (DMS)

Job description

Womble Bond Dickinson (US) LLP, an AmLaw 100 firm, seeks a full-time Practice Support Assistant to be located in its Jacksonville, FL office. This is an entry-level position that would assist in organizing, filing, invoicing, and scanning documents.

Responsibilities

• Organize, scan and electronically file in the document management system
• Review litigation specific documents for entry and tracking in various database platforms
• Prepare word processing work including, but not limited to, memos, letters and charts
• Perform data entry work in various databases, including client portal folders
• Perform duties based on the needs of the supervisor, including administrative work and special project
• Process mail, go to post office, when necessary, drop off FedEx/UPS, various runs for the office
• Process invoices
• General office assistance including managing conference room set-up for mediations, depositions

Requirements

• Must possess a high school diploma; college degree is preferred.
• Law firm experience or the equivalent combination of education and experience is preferred.
• Must have strong typing skills, accurate proofreading skills, excellent interpersonal skills, and the ability to take direction, ask questions and work independently with minimal supervision, where appropriate.
• A team-oriented attitude is essential.
• The candidate should possess excellent oral and written communication skills.
• The candidate must be highly organized, have exceptional follow-through, be detail-oriented, and possess a professional demeanor and a positive, respectful attitude.
• Proficiency in Microsoft Office, especially Word and Excel and preferably a document management system such as Worksite.
• Experience working with electronic databases.