Practice Specialist

EMERGE; Seattle (WA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

Disability insurance

Life and AD&D insurance

Employee assistance program

Identity theft protection

Referral program

Direct IP exposure with senior lawyers

Training and development

Job summary

EMERGE is seeking a highly organized Practice Specialist to support a senior Intellectual Property Shareholder in a fast-paced Am Law 100 environment. The role balances administrative support, client service, billing, and practice-management tasks for attorneys, clients, and internal teams.

The ideal candidate will be proactive, tech-savvy, and able to manage multiple priorities with discretion and accuracy. On-site Seattle location with opportunity for professional development.

Qualifications

• 5+ years of administrative, legal support, or client service experience.
• Experience supporting attorneys, executives, or senior professionals is strongly preferred.
• Prior experience in a law firm or professional services environment is preferred.

Responsibilities

• Provide high-level administrative and practice support to an IP Shareholder and legal team.
• Draft, edit, proofread, and format client communications and legal documents.
• Manage complex calendars, meetings, deadlines, travel, and scheduling needs.
• Coordinate and track client billing, estimates, accruals, invoices, and vendor invoices.

Skills

Administrative support

Client service

Communication

Attention to detail

Organization

Tools

iManage

InTapp

Chrome River

Microsoft Word

Excel

Outlook

Job description

We’re seeking a highly organized and detail-oriented Practice Specialist to support a senior Intellectual Property Shareholder within a fast-paced, sophisticated, Am Law 100 legal environment. This role is ideal for someone who enjoys being the go-to person for attorneys, clients, and internal teams and can confidently balance administrative support, client service, billing, and practice-management responsibilities.

The ideal candidate is polished, proactive, technologically savvy, and comfortable managing multiple priorities while maintaining a high level of accuracy and discretion.

Rewards

• Full-time, onsite position in Seattle
• Medical, dental, and vision insurance
• Paid time off and sick time
• Short- and long-term disability coverage
• Life and AD&D insurance
• Employee assistance and identity theft protection programs
• Referral program
• Opportunity to work directly with senior-level attorneys within a sophisticated IP practice
• Continued professional and technical development through firm training

Responsibilities

• Provide high-level administrative and practice support to an IP Shareholder and legal team
• Draft, edit, proofread, and format correspondence, client communications, agendas, cover letters, and other legal/business documents
• Manage complex calendars, meetings, deadlines, travel arrangements, and other scheduling needs
• Coordinate and track client billing, estimates, accruals, invoices, and vendor invoices
• Enter and maintain attorney time and timesheet information with a high degree of accuracy
• Open and maintain client and matter files and assist with conflict checks
• Manage electronic files and records using systems such as iManage and InTapp
• Assist with client-related projects, reports, research, and data analysis as needed
• Coordinate file transfers and maintain accurate matter documentation
• Work closely with attorneys and internal departments to improve workflows and administrative processes
• Use Microsoft Word, Excel, Outlook, PowerPoint, Adobe, and other firm technology to efficiently manage daily responsibilities
• Develop working knowledge of Intellectual Property practice support and the needs of IP attorneys and clients
• Anticipate attorney needs, exercise sound judgment, and proactively resolve issues
• Complete ongoing firm training and technical education
• Perform additional duties and special projects as assigned

Requirements

• 5+ years of administrative, legal support, or client service experience
• Experience supporting attorneys, executives, or other senior professionals strongly preferred
• Prior experience in a law firm or professional services environment preferred
• Strong written and verbal communication skills
• Exceptional attention to detail and proofreading ability
• Excellent organizational and time-management skills with the ability to prioritize competing deadlines
• Strong interpersonal skills and professional presence
• Ability to work independently, anticipate needs, and take initiative
• Comfortable handling confidential and sensitive information
• Strong proficiency with Microsoft Office, particularly Word, Excel, and Outlook
• Experience with iManage, InTapp, Chrome River, or similar legal technology is highly preferred
• Ability to work onsite in Seattle

Emerge is committed to being an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other protected characteristic. In compliance with the Job Application Fairness Act, we ensure a fair and equitable recruitment process and provide necessary and reasonable accommodations. We value diversity and encourage individuals from all backgrounds and experiences to appl

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