Legal Practice Specialist

Polsinelli; Seattle (WA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Paid time off

Medical insurance and benefits

Dental insurance

Vision insurance

401(k) benefits

Parking/Transit reimbursement

Job summary

Polsinelli is seeking a Legal Practice Specialist in Seattle to support the IP Department and Shareholder’s practice. You will liaise between attorneys, paralegals, and admin teams to ensure efficient management of client matters and relationships.

The ideal candidate is organized, detail-oriented, and comfortable working independently in a fast-paced law firm. You will anticipate needs, manage priorities, and seek process improvements for superior client service.

Qualifications

• 5+ years of administrative or client service experience.
• Bachelor's degree or better.
• Experience in law firm operations is a plus.

Responsibilities

• Provide high-touch support to the Shareholder managing client relationships and acting as the primary operational contact.
• Monitor and coordinate client matters, deadlines, deliverables, and related activities.
• Coordinate with attorneys, paralegals, docketing, conflicts, billing, finance, marketing, and admin teams to resolve issues.
• Prepare and maintain practice reports, dashboards, and status updates for management.
• Coordinate client meetings, calls, and presentations; assist with matter openings/closings per firm policy.
• Identify workflow challenges and recommend efficiency improvements to service delivery.
• Maintain knowledge of key clients, matters, teams, and practice priorities.
• Complete eight hours of continuing technical education annually.

Skills

Attention to detail

Organizational skills

Written & verbal communication

Interpersonal skills

Client service

Education

Bachelor's degree or better

Tools

iManage

InTapp

Chrome River

Adobe

Word

Excel

PowerPoint

Outlook

Job description

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli is seeking a Legal Practice Specialist in our Seattle office.

The Legal Practice Specialist will support the IP Department. This role provides high-level, proactive practice and client support to an Intellectual Property Department Shareholder and serves as a key member of the Department Operations team. This position partners closely with department leadership, serving as a liaison between attorneys, paralegals, and administrative teams to ensure the efficient management and execution of the Shareholder’s practice and client relationships.

Thie ideal candidate is efficient in and demonstrates a continued willingness to learn and leverage AI tools and is highly organized, resourceful, detailed oriented, and comfortable working independently in a fast-paced law firm environment. The Legal Practice Specialist anticipates needs, manages competing priorities, identifies opportunities for process improvement, and serves as a trusted operational partner to the Shareholder.

CORE RESPONSIBILITIES

• Provide high-touch support to the Shareholder in managing client relationships and responding to client needs serving as the primary operational point of contact for the Shareholder’s practice.
• Monitor and coordinate the status of client matters, deadlines, deliverables, and other practice-related activities.
• Coordinate with attorneys, paralegals, docketing, conflicts, billing, finance, marketing, and other administrative teams to resolve matter-related issues.
• Prepare and maintain practice reports, dashboards, status updates, and other management information.
• Coordinate client meetings, calls, presentations, and other client-facing activities.
• Assist with opening, closing, and maintaining matters in accordance with firm policies and procedures.
• Identify workflow challenges and recommend solutions to improve efficiency and client service.
• Assist with coordinating workload, resources, and priorities across matters and teams.
• Maintain a strong understanding of key clients, matters, attorney teams, and practice priorities.
• Maintain and update client and matter files, including file openings and conflict checks in InTapp.
• Prepare agendas, meeting materials, action items, and follow-up communications.
• May conduct research and analyze data to support preparation of client reports.
• May be responsible for client-related work and have a billing rate.
• Annually complete eight (8) hours of continued technical education through the firm’s training department.
• Other duties as assigned.

SKILLS

• Strong attention to detail
• Strong organizational skills and ability to prioritize assigned projects
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Proficient in iManage, InTapp, Chrome River, Adobe, and Microsoft programs Word, Excel, PowerPoint and Outlook.

REQUIREMENTS

• 5+ years of administrative or client service experience preferred

The budgeted salary range for this position is $70,000 - $95,000.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Qualifications

Behaviors

Team Player : Works well as a member of a group

Loyal : Shows firm and constant support to a cause

Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well

Dedicated : Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

Self-Starter : Inspired to perform without outside help

Flexibility : Inspired to perform well when granted the ability to set your own schedule and goals

Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organization

Education

Preferred

Bachelor's or better.

Experience

Preferred

5 years: Administrative or client service experience.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.