Executive & Legal Practice Assistant

Skiller Staffing LLC; Seattle (WA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k) with employer match

Paid time off

Disability and life insurance

Parental leave

Annual discretionary bonus

Wellness program

Job summary

Skiller Staffing LLC seeks an Executive & Legal Practice Assistant to support our executive leadership and the Commercial, Intellectual Property & Technology group in Seattle. This role blends high-level administrative duties with legal practice support in a fast-paced law firm environment.

The ideal candidate is organized, discreet, and proactive, able to manage calendars, travel, meetings, billing support, and confidential documents while collaborating across departments.

Qualifications

• Minimum 4 years of executive assistant experience supporting senior leadership.
• Bachelor's degree or equivalent professional experience.
• Proficiency in MS Office and document management systems.
• Ability to handle confidential information with discretion.
• Familiarity with transactional and corporate legal terminology preferred.

Responsibilities

• Manage special projects assigned by executive leadership.
• Coordinate and track project timelines to ensure timely completion.
• Manage complex executive calendars and scheduling.
• Coordinate internal and external meetings.
• Arrange domestic and international travel.
• Prepare meeting agendas, materials, and presentations.
• Attend meetings and record meeting minutes as requested.
• Assist with firm events, retreats, and leadership initiatives.
• Collaborate with departments across the organization.
• Perform additional administrative projects as assigned.

Skills

Executive support

Legal practice knowledge

Microsoft Office

Calendar management

Communication skills

Education

Bachelor's degree

High school diploma with experience

Tools

DocuSign

Conflict management software

Document management systems

Job description

We are seeking an Executive & Legal Practice Assistant to support executive leadership and the legal practice within a Commercial, Intellectual Property & Technology group. This role combines executive-level administrative support with legal practice assistance in a fast-paced law firm environment.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while maintaining confidentiality and delivering exceptional client service. This is a full-time, on-site position requiring a Monday through Friday schedule during regular business hours, with occasional overtime as needed.

Key Responsibilities

Executive Support

• Manage special projects assigned by executive leadership.
• Coordinate and track project timelines to ensure timely completion.
• Manage complex executive calendars and scheduling.
• Coordinate internal and external meetings.
• Arrange domestic and international travel.
• Prepare meeting agendas, materials, and presentations.
• Attend meetings and record meeting minutes as requested.
• Assist with firm events, retreats, and leadership initiatives.
• Collaborate with departments across the organization.
• Perform additional administrative projects as assigned.

Legal Practice Support

• Perform conflict checks using legal conflict management software.
• Draft engagement letters and conflict waivers.
• Prepare legal correspondence and manage attorney calendars.
• Track attorney CLE requirements and maintain related records.
• Process expense reimbursements.
• Prepare, format, proofread, and revise legal documents.
• Assist with attorney pre-billing and billing support.
• Coordinate document execution through DocuSign.
• Support scanning, copying, and document management projects.
• Assist with additional legal and administrative assignments as needed.

Qualifications

• Minimum of 4 years of Executive Assistant experience supporting senior leadership.
• Bachelor's degree with 3–5 years of experience in a legal or professional services environment, or high school diploma with 5–7 years of relevant experience, or an equivalent combination of education and experience.
• Advanced proficiency with Microsoft Office and document management systems.
• Strong organizational, project management, and multitasking abilities.
• Excellent business writing, proofreading, and communication skills.
• Professional demeanor with exceptional interpersonal skills.
• Ability to anticipate needs and work independently.
• Experience handling highly confidential information with discretion.
• Familiarity with transactional and corporate legal terminology, contracts, and agreements.
• Strong customer service skills with the ability to communicate effectively with attorneys, clients, and internal teams.
• Legal Secretary or Paralegal certification preferred.
• Experience with liquor licensing, cannabis licensing, or other regulatory matters is a plus.
• Medical, dental, and vision insurance.
• 401(k) with employer match and profit sharing.
• Paid time off and paid holidays.
• Disability and life insurance.
• Parental leave.
• Community service leave.
• Annual discretionary bonus.
• Workplace wellness program.Professional development and training opportunities.