Practice Scheduler

CLARK HOLMES SMITH ORAL FACIAL SURGERY; Birmingham, Trussville (AL, AL); On-site; USD 25,000 - 29,000; Full time

Job summary

Clark Holmes Smith Oral Facial Surgery in Birmingham, AL is seeking an outstanding Oral Surgery Scheduler to join our team. The role handles high-volume calls, reviews records, and schedules patients for multiple surgeons, while verifying insurance coverage.

You will maintain schedules for several providers, resolve conflicts, and ensure data accuracy in our scheduling system. Strong communication and MS Office proficiency, plus 2–3 years in dental front office, are required.

Qualifications

• High school diploma or equivalent.
• 2–3 years of dental front office or similar customer service experience.
• Scheduling experience in medical/dental field preferred.
• Proficient in Microsoft Office.
• Strong communication and customer service skills.
• Ability to multi-task in a high-volume environment.

Responsibilities

• Answers up to 100 calls daily to support the oral surgery practice.
• Prepares, maintains, and monitors schedules for multiple providers.
• Resolves scheduling conflicts by canceling and rescheduling appointments.
• Produces and processes schedules and reports as needed.
• Exercising or conducting a variety of admin duties and responsibilities as required.
• Ensure the integrity and accuracy of information in the scheduling system.

Skills

Superior communication

Multi-tasking

Microsoft Office

Scheduling experience

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Job DetailsJob Location: AL01 Inverness - Birmingham, AL 35242Position Type: FT1Salary Range: $18.00 - $21.00 HourlyOral Surgeon Birmingham | Oral Surgery Trussville | Gardendale | Clark2206 Cahaba Valley Drive, Birmingham, Alabama 35242

We are seeking an outstanding Oral Surgery Scheduler to join our team.

Position Summary

The Surgery Scheduler is responsible for managing multi-line, high-volume calls, accurately reviewing medical records and insurance, and scheduling patients for multiple surgeons. Building and nurturing relationships with referring practices will be paramount, alongside the meticulous task of verifying patient insurance coverage.

Essential Job Functions

• Answers up to one hundred calls a day to support oral surgery practice.
• Prepares, maintains, and monitors schedules for multiple providers.
• Resolves scheduling conflicts by canceling and rescheduling appointments to ensure surgeon schedules are full.
• Produces and processes schedules and reports as administrative staff requests them.
• Exercising or conducting a variety of admin duties and responsibilities as required.
• Ensure the integrity and accuracy of all information held on the scheduling system and related intranet applications,

Qualifications and Skills

• Superior communication skills are non-negotiable, allowing you to navigate interactions with patients, colleagues, and external stakeholders with ease.
• Demonstrate a proven record of growth or improvement within your previous roles, highlighting your commitment to excellence.
• Ability to multi-task and thrive in high-pressure, demanding environments, adeptly juggling multiple tasks and priorities.
• Must have exceptional computer skills; proficiency, particularly in Microsoft Office software, is essential to hit the ground running.
• Previous scheduling experience (preferably in the medical or dental field).
• Proven record of growth or improvement within your position.
• Experienced with customer service techniques.

Education and Experience

• A high school diploma or equivalent is a prerequisite, backed by a history of excellence in administrative roles.
• Minimum of 2-3 years of previous experience in dental front office and direct customer service.