Practice Operations Coordinator

Jobtailor; Toledo (OH); On-site; USD 42,000 - 65,000; Full time

Job summary

Jobtailor in Toledo, Ohio seeks an Administrative Coordinator to support physicians, onboarding, credentialing, and client relations. You will coordinate schedules, manage Google Workspace resources, and assist billing with invoices, records, and documentation.

The role requires strong organizational skills, excellent communication, confidentiality, and a proactive, collaborative approach to helping providers and hospital partners succeed.

Qualifications

• Bachelor’s degree preferred; high school diploma or equivalent required.
• Relevant experience in healthcare, business, client service, or administrative support.
• Strong organizational skills with the ability to manage multiple priorities and follow through on details.
• Excellent communication and relationship-building skills with a service-oriented mindset.
• Comfort using common business technology and learning new systems.
• Professionalism, sound judgment, and ability to handle confidential information appropriately.
• A proactive, flexible, and collaborative approach to supporting clients and team members.

Responsibilities

• Coordinate physician and resident schedules to ensure coverage and support.
• Support onboarding, credentialing, licensing, and compliance activities.
• Manage Google Workspace resources, including shared drives, calendars, user access, and documentation.
• Partner with billing and finance teams to prepare and track invoices and maintain records.
• Build strong relationships with physicians, clients, hospital administrators, and internal teams.
• Coordinate meetings, candidate visits, and physician events to strengthen relationships.

Skills

Organizational skills

Communication skills

Relationship building

Problem solving

Proactive approach

Flexibility

Service-oriented mindset

Education

Bachelor’s degree preferred

High school diploma or equivalent

Tools

Google Workspace

Job description

• Coordinate physician and resident schedules, helping ensure seamless coverage and excellent support for our clients, providers, and hospital partners.


• Support physician onboarding, credentialing, licensing, and compliance activities, playing a key role in helping providers successfully join and practice within the organization.


• Manage Google Workspace resources, including shared drives, calendars, user access, and team documentation to support efficient day‑day operations and collaboration.


• Partner with billing and finance teams to prepare and track invoices, maintain records, and support accurate and timely financial processes.


• Build strong relationships with physicians, clients, hospital administrators, vendors, and internal teams by providing responsive, professional support and problem‑solving.


• Coordinate meetings, candidate visits, physician events, and other engagement activities that strengthen provider and client relationships.


• Support recruiting and marketing initiatives through candidate outreach, interview coordination, and maintenance of professional communication and recruitment materials.


• Maintain accurate records, reports, and operational documentation while ensuring information is organized, current, and accessible.


• Identify opportunities to improve processes, enhance the provider experience, and contribute to operational excellence across the practice.


• Contribute to special projects and team initiatives that support growth, collaboration, physician satisfaction, and client success.

Requirements

• Bachelor’s degree preferred; high school diploma or equivalent required.


• Relevant experience in healthcare, business, client service, or administrative support.


• Strong organizational skills with the ability to manage multiple priorities and follow through on details.


• Excellent communication and relationship‑building skills with a service‑oriented mindset.


• Comfort using common business technology and learning new systems.


• Professionalism, sound judgment, and the ability to handle confidential information appropriately.


• A proactive, flexible, and collaborative approach to supporting clients and team members.

Core Competencies

Demonstrates strong organizational and communication skills to effectively coordinate physician schedules, support onboarding and compliance activities, and enhance client relationships. Proficient in managing documentation and financial processes while maintaining professionalism and confidentiality.

Highest-signal resume keywords

• Healthcare Experience


• Organizational Skills


• Communication Skills


• Client Relationship Management


• Google Workspace Management

ATS Optimization Keywords

Hard Skills

• Scheduling Coordination


• Onboarding Support


• Credentialing


• Compliance Activities


• Invoice Preparation


• Record Maintenance


• Operational Documentation


• Process Improvement

Soft Skills

• Relationship Building


• Problem Solving


• Proactive Approach


• Flexibility


• Service‑Oriented Mindset

Industry Keywords

• Healthcare


• Administrative Support


• Client Service


• Financial Processes


• Professional Communication

Tools & Technologies

• Google Workspace