Practice Operations Assistant

Honigman LLP; Detroit (MI); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Healthcare, life & disability

401K and profit sharing

All Purpose Leave (APL)

Well-being programs

Learning & development

Job summary

Honigman LLP in Detroit is seeking a Practice Operations Assistant to deliver high-quality administrative support to the operations team. The role requires a proactive, organized self-starter with strong attention to detail and a solid understanding of practice operations and meeting logistics.

You will master firm software including MS Office, Adobe, and Nuance, coordinate meetings across departments, maintain Outlook calendars, and provide back-up reception coverage in Detroit.

Qualifications

• Experience in a legal or corporate environment is helpful but not required.
• Strong digital proficiency and willingness to learn new tech.
• Ability to multitask and prioritize in a deadline-driven environment.
• Clear, concise, timely communication with colleagues.
• Attention to detail with accountability and disciplined approach.
• Critical thinking and sound judgment to solve problems.
• Professional, reliable conduct; maintain integrity and composure.
• Collaborative mindset and cooperative attitude with others.
• Uphold firm client service standards with professionalism.

Responsibilities

• Administrative Support: Interacts daily with internal departments to provide top-tier support. Manages meeting planning and execution for Practice Operations, including materials preparation and archiving, coordinating with Reception and Conference Center, and calendar management.
• File Maintenance: Establishes and maintains organized electronic and paper files per Firm policies.
• Client Service and Teamwork: Upholds client service standards and fosters teamwork and information sharing.
• Professional Demeanor: Maintains confidentiality and professionalism per Firm policies.

Skills

Legal environment

Digital proficiency

Multitasking

Communication

Attention to detail

Professionalism

Team collaboration

Problem solving

Tools

MS Office Suite

Adobe

Nuance

Job description

Honigman is a premier business law firm, based in Michigan with an international practice. Honigman is consistently recognized as one of the 101 Best and Brightest Places to Work, we earned this recognition by recruiting attorneys and staff members with outstanding credentials. Currently, we are looking for a Practice Operations Assistant in our Detroit Office. In addition to our Corporate Detroit Office, we have offices in Chicago, IL, Grand Rapids, Bloomfield Hills, Ann Arbor, Kalamazoo, Lansing, and Washington D.C. With more than 350 attorneys working in 60 different areas of concentration, Honigman provides timely and cost-effective counsel to clients in numerous industries.

JOB SUMMARY

The Practice Operations Assistant will provide high-quality administrative support to the practice operations team. The position requires a professional, highly motivated, intellectually curious, organized self-starter with the ability to anticipate needs, maintain attention to detail, and a deep understanding of practice operations and meeting logistics. The position requires superior command of Firm software including MS Office Suite (Word, Excel and PowerPoint), Adobe and Nuance and the document management system. In addition, this position will provide back-up coverage for the Detroit office receptionist.

RESPONSIBILITIES

• Administrative Support: Interacts on a daily basis with the Firm’s internal departments to facilitate the highest possible standard of support. Handles all aspects of meeting planning and execution for Practice Operations team, legal departments, and practice groups, including development, assembly, dissemination and archiving of materials, as well as coordinating with Reception and Conference Center/Catering (for scheduling and arranging meetings and accommodations), and direct technology support. Responsible for Outlook calendar maintenance. Position also supports the practice group business planning and reporting process.
• File Maintenance: Establishes and maintains organized electronic and paper files in compliance with Firm policies.
• Client Service and Teamwork: Upholds the Firm’s client service standards, organizes and prioritizes workflow and balances individual and team efforts to accomplish goals. Fosters professional, cooperative and supportive relationships with business professionals, attorneys, and administrators. Anticipates and attends to needs of team and colleagues. Shares information responsibly and offers ideas and solutions in a team environment.
• Professional Demeanor: Exhibits consummate professionalism in adhering to Firm policies and client service standards. Utilizes discretion and diplomacy to uphold the legal field’s exacting confidentiality requirements in the execution of administrative tasks.

QUALIFICATIONS

• Relevant expertise in a legal or corporate environment helpful but not required.
• Must possess superior digital proficiency with a commitment to technological growth.
• Must multitask and prioritize a demanding workflow in a deadline driven environment.
• Must effectively communicate with others by obtaining and sharing information responsibly and in a clear, concise and timely manner.
• Must exhibit personal accountability, attentiveness to detail and a disciplined and conscientious approach to completing assignments.
• Must apply critical thinking and sound judgment to solve problems.
• Must conduct oneself in a highly professional and reliable manner; must exhibit confidence, integrity and composure in all professional interactions.
• Must engage cooperatively with others to achieve shared goals and objectives.
• Must exhibit an excellent presence and demonstrate integrity and professionalism in implementing the Firm’s client service standards.

REQUIREMENTS

• Must be authorized to work in the United States without employer sponsorship now or in the future
• This position is not eligible for visa sponsorship

Pay Range and Compensation Package

Honigman provides a generous total compensation package, which includes comprehensive health and well-being benefits, as well as 401k and profit sharing. The anticipated annual pay range for this role is $55,000 to $60,000 (non-exempt). The actual offered pay rate will be determined based on various factors, including qualifications, experience, geographic location, education, external market data, and internal equity considerations.

Benefits & Additional Information

Successful candidates will enjoy an exceptional career opportunity within a welcoming environment. Eligible employees can also take advantage of Honigman’s comprehensive benefits program, highlights of which are below:

• Healthcare, life and disability insurance
• 401K and profit sharing
• Generous All Purpose Leave (APL) program that increases with tenure
• Well-being programs (e.g., mental health services, medical resources, and more)
• Learning and development programs

Honigman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, disability or any other category prohibited by applicable local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, and termination.