Practice Assistant

Honigman LLP; Chicago (IL); On-site; USD 55,000 - 83,000; Full time

Benefits offered by this job

Healthcare insurance

401K and profit sharing

Generous leave program

Well-being programs

Learning and development programs

Job summary

A leading legal firm in Chicago is seeking a Corporate Practice Assistant/Legal Secretary to provide high-quality administrative support to attorneys and clients. The role requires a professional, organized self-starter who can anticipate needs and maintain attention to detail. Responsibilities include preparing legal documents, coordinating travel, and ensuring high standards of client service. The ideal candidate should possess a four-year degree, exceptional digital proficiency, and strong communication skills. Competitive salary with comprehensive benefits is offered.

Qualifications

• Must have a four-year college degree.
• Relevant expertise in a legal or corporate environment is helpful but not required.
• Must possess superior digital proficiency with a commitment to technological growth.
• Must multitask and prioritize a demanding workflow in a deadline-driven environment.

Responsibilities

• Prepare, revise, format, and finalize a variety of legal documents.
• Interact daily with internal departments for legal support to attorneys and clients.
• Establish and maintain organized electronic and paper files.
• Uphold the Firm’s client service standards and foster professional relationships.

Skills

Digital proficiency

Organizational skills

Communication

Education

Four-year college degree

Tools

MS Office Suite

Adobe

Nuance

Job description

Honigman is a premier business law firm, based in Michigan with an international practice. Honigman is consistently recognized as one of the 101 Best and Brightest Places to Work, we earned this recognition by recruiting attorneys and staff members with outstanding credentials. Currently, we are looking for a Corporate Practice Assistant/Legal Secretary in our Chicago Office. In addition to our Chicago Office, we have offices in Grand Rapids, Lansing, Ann Arbor, Bloomfield Hills, Kalamazoo, Detroit, MI, and Washington D.C. With more than 350 attorneys working in 60 different areas of concentration, Honigman provides timely and cost-effective counsel to clients in numerous industries.

JOB SUMMARY

The Corporate Practice Assistant will provide high-quality administrative support to Corporate attorneys and clients. The position requires a professional, highly motivated, intellectually curious, organized self-starter with the ability to anticipate needs and maintain attention to detail and a deep understanding of ongoing transactions. While the Corporate Practice Assistant will be assigned to support specific attorneys, he/she/they will also work in a team environment with other Practice Assistants and Legal Secretaries to effectively and efficiently meet Firm/client needs. The position requires superior command of Firm software including MS Office Suite (Word, Excel and PowerPoint), Adobe and Nuance and the document management system. Familiarity with file sharing services (i.e., LiquidFiles) and virtual data rooms is a bonus.

RESPONSIBILITIES

• Document Preparation: Uses Firm software to prepare, revise, format and finalize a wide variety of documents including correspondence, memoranda, contracts, leases, conveyance and loan documents and other time-sensitive legal materials. A significant amount of time will be spent preparing and drafting hard copy/electronic closing binders and indexes for a broad spectrum of sophisticated corporate transactions. The Practice Assistant is responsible for proofreading and formatting transaction documents and evaluating compliance with the Firm’s best practices.
• Administrative Support: Interacts on a daily basis with the Firm’s internal departments to facilitate the highest possible standard of legal support to attorneys and clients, including Records and Ethics (processing conflict checks, generating new client/matter forms and managing engagement letters), Accounting (preparing check requests, managing expenses, processing third party and vendor invoices and monitoring client billing), Central Services (managing mail and other delivery services), and Reception and Conference Center/Catering (scheduling and arranging meetings and accommodations). Coordination of domestic and international travel arrangements in accordance with Firm’s travel policy. Outlook calendar maintenance.
• File Maintenance: Establishes and maintains organized electronic and paper files in compliance with Firm policies.
• Client Service and Teamwork: Upholds the Firm’s client service standards, organizes and prioritizes workflow and balances individual and team efforts to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with staff, attorneys, administrators and clients. Anticipates and attends to needs of clients and colleagues. Shares information responsibly and offers ideas and solutions in a team environment.
• Professional Demeanor: Exhibits consummate professionalism in adhering to Firm policies and client service standards. Utilizes discretion and diplomacy to uphold the legal field’s exacting confidentiality requirements in the execution of complex administrative and billable tasks.

QUALIFICATIONS

• Must have four-year college degree
• Relevant expertise in a legal or corporate environment helpful but not required.
• Must possess superior digital proficiency with a commitment to technological growth.
• Must multitask and prioritize a demanding workflow in a deadline driven environment.
• Must effectively communicate with others by obtaining and sharing information responsibly and in a clear, concise and timely manner.
• Must exhibit personal accountability, attentiveness to detail and a disciplined and conscientious approach to completing assignments.
• Must apply critical thinking and sound judgment to solve problems.
• Must conduct oneself in a highly professional and reliable manner; must exhibit confidence, integrity and composure in all professional interactions.
• Must engage cooperatively with others to achieve shared goals and objectives.
• Must exhibit an excellent presence and demonstrate integrity and professionalism in implementing the Firm’s client service standards.

Pay Range and Compensation Package

Honigman provides a generous total compensation package, which includes comprehensive health and well-being benefits, as well as 401k and profit sharing. The anticipated annual pay range for this role is $55,000-$83,000 (non-exempt). The actual offered pay rate will be determined based on various factors, including qualifications, experience, geographic location, education, external market data, and internal equity considerations.

Benefits & Additional Information

Successful candidates will enjoy an exceptional career opportunity within a welcoming environment. Eligible employees can also take advantage of Honigman’s comprehensive benefits program, highlights of which are below:

• Healthcare, life and disability insurance
• 401K and profit sharing
• Generous All Purpose Leave (APL) program that increases with tenure
• Well-being programs (e.g., mental health services, medical resources, and more)
• Learning and development programs

For more information, click on "Our Benefits" when you visit: https://www.honigman.com/careers-business-professionals

Honigman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, disability or any other category prohibited by applicable local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, and termination.