Practice Manager - Wayzata MN

Qualderm; Wayzata (MN); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive Pay

Health Coverage

401(k) Match

PTO

Life Insurance

Disability Protection

Wellness Plans

EAP

Employee Discounts

Referral Bonus

Job summary

QualDerm Partners seeks a hands-on Practice Manager to lead daily operations across plastic surgery, cosmetic services, and MedSpa. You will supervise staff, optimize workflow, and partner with physicians and leadership to grow the practice while ensuring an exceptional patient experience.

Based in Wayzata, MN, the role requires on-site leadership, travel to St. Cloud, and a Monday–Friday schedule with flexibility for practice needs. Strong people and problem-solving skills are essential.

Qualifications

• High school diploma or equivalent.
• Bachelor’s degree in business, healthcare administration, or related field; MBA/MHA preferred.
• 3–5 years of healthcare office experience.
• Excellent verbal and written communication skills.
• Strong organization, judgment, and problem-solving abilities.
• Knowledge of medical practice operations and safety precautions.
• Proficiency with Microsoft Office, EMR, and practice-management systems.
• Ability to manage competing priorities and travel to assigned locations.
• Experience in plastic surgery, cosmetic services, or ambulatory surgery settings preferred.

Responsibilities

• Lead and develop your team by recruiting, onboarding, training, and coaching staff.
• Coordinate staffing and coverage around patient needs and budgets.
• Oversee patient registration, scheduling, medical records, and payments.
• Improve schedules, patient flow, and capacity with providers.
• Ensure smooth operations across Wayzata and St. Cloud locations.

Skills

Leadership

Communication

Team Development

Staff Coaching

Operations Management

Education

High school diploma or equivalent

Bachelor’s degree in business / healthcare administration

MBA or MHA (preferred)

Tools

Microsoft Office

Electronic Medical Records (EMR)

Practice management systems

Job description

Lead a team. Shape the patient experience. Help a cosmetic practice thrive.

Omni Cosmetic, part of QualDerm Partners, is seeking a hands-on Practice Manager to lead daily business operations across plastic surgery, cosmetic services, and nonsurgical MedSpa treatments.

This role brings together people leadership, operational problem-solving, and patient service. You’ll partner with physicians, clinical leaders, and regional operations to create a welcoming experience for patients, help your team succeed, and support practice growth.

If you enjoy building strong working relationships, improving workflows, and stepping in alongside your team, we’d love to meet you.

Location and Schedule:

This on-site leadership role is based in Wayzata, Minnesota, with travel to support our satellite location in St. Cloud. The schedule is Monday–Friday, 8:00 a.m.–5:00 p.m., with flexibility required based on practice needs.

What You’ll Do:

Lead and develop your team

• Partner with Human Resources to recruit, onboard, train, and coach practice staff.
• Set clear expectations, provide feedback, and support employee performance and development.
• Coordinate staffing and coverage around patient needs, provider schedules, and approved budgets.
• Build a collaborative culture grounded in communication, accountability, and respect.

Keep practice operations running smoothly

• Oversee patient registration, incoming calls, appointments, surgery scheduling, medical records, and payment collection.
• Coordinate administrative aspects of surgery scheduling with surgeons, anesthesia, nursing, surgical center staff, and patient coordinators.
• Partner with providers and clinical leaders to improve schedules, patient flow, and consultation and procedure capacity.
• Support consistent workflows across Wayzata and St. Cloud, assisting directly when needed.

Elevate the patient experience

• Help create a welcoming, discreet experience from the first inquiry through consultation, treatment, and follow-up.
• Address service concerns promptly and refer clinical questions to the appropriate licensed staff.
• Oversee timely inquiry responses and consultation follow-up.
• Partner with marketing and patient coordinators on approved campaigns, referral relationships, events, and patient re-engagement.

Support practice performance

• Monitor revenue, expenses, staffing productivity, schedule utilization, and patient satisfaction.
• Review results with physicians and business leadership and help implement improvements.
• Oversee payment reconciliation, purchasing, supplies, and inventory, including MedSpa products and retail items.
• Support organizational policies and partner with clinical and surgical center leaders on safety, training, and accreditation readiness.

• High school diploma or equivalent required.
• Bachelor’s degree in business, healthcare administration, or a related field preferred; a master’s degree, such as an MBA or MHA, is a plus.
• Three to five years of experience in a healthcare office.
• Excellent verbal and written communication skills.
• Strong organization, judgment, and problem-solving skills.
• Knowledge of medical practice operations, medical terminology, and safety precautions.
• Proficiency with Microsoft Office, electronic medical records, and practice management systems.
• The ability to manage competing priorities, build effective relationships, and remain calm when challenges arise.
• A willingness to work alongside your team and travel to assigned practice locations.
• Preferred: Experience in plastic surgery, cosmetic services, MedSpa operations, or an ambulatory surgery setting. Experience supporting practice growth or organizational change is also a plus.

Benefits of joining Qualderm Partners:

• Competitive Pay – Attractive compensation to reward your hard work
• Comprehensive Health Coverage – Includes Medical, Dental, and Vision plans to keep you covered
• Generous 401(k) Plan – Company matches 100% of the first 3%, plus 50% of the next 2%, with immediate vesting
• Paid Time Off (PTO) – Accrue PTO from day one, plus enjoy 6 paid holidays and 2 floating holidays each year
• Company-Paid Life Insurance – Peace of mind with basic life coverage, with the option for additional plans
• Disability Protection – Short-term and long-term disability coverage to protect you in unexpected circumstances
• Additional Wellness Plans – Accident, critical illness, and identity theft protection plans for extra security
• Employee Assistance Program (EAP) – Access confidential support for personal or work-related challenges
• Exclusive Employee Discounts – Save on products and services with special discounts just for you
• Referral Bonus Program – Earn bonuses by referring qualified candidates to join the team

QualDerm Partners is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Applicants must be currently authorized to work in the United States in a full-time basis.