Practice Manager - Coos Bay

OnePeak Medical Office & Corporate; Coos Bay (OR); On-site; USD 65,000 - 77,000; Full time

Job summary

OnePeak Medical is seeking a Practice Manager to lead clinic operations across multiple sites, ensuring high-quality care, staff development, and efficient workflows. The role reports to the Regional Practice Director and requires strong leadership and operational excellence.

Responsibilities include coordinating staff, improving patient experience, and maintaining compliance with HIPAA, safety, and quality standards across clinics in the region.

Qualifications

• 3–5 years of progressive leadership in a multi-site healthcare environment.
• Experience directly managing or mentoring supervisors, leads, or managers.
• Experience with EHR/EPM systems and clinic scheduling/operations platforms.
• Current BLS and/or CPR/AED Certification.
• Bachelor's degree in Business, Healthcare Administration, or related field preferred.
• Willingness to travel regularly across assigned clinics.

Responsibilities

• Lead daily clinic operations and staff to ensure smooth workflows and timely documentation.
• Drive operational excellence by standardizing processes and ensuring a safe, compliant facility.
• Recruit, train, schedule, and support clinic staff to deliver an exceptional OnePeak experience.
• Provide coaching, feedback, and accountability for performance and growth.
• Monitor KPIs and financial performance; support budget targets and labor efficiency.

Skills

Leadership

Multi-site Management

Healthcare Operations

EHR/EPM Systems

Communication

Financial Acumen

Travel Availability

Problem Solving

HIPAA Compliance

Education

Bachelor's degree in Business/Healthcare Administration

Leadership experience in healthcare

Tools

MS Office

EHR/EPM Systems

Job description

Mission

Empowering healthier lives by making root-cause medicine accessible to everyone.

Vision

Leading a new era of healthcare where root-cause medicine is the standard of care.

Our Company:

At OnePeak Medical, we are a team of dedicated caregivers who are passionate about providing exceptional healthcare services. Our mission is to redefine primary care by offering innovative, integrated health solutions aimed at optimizing wellbeing. We seek individuals who share our commitment to innovation and growth and empower our frontline healthcare providers with the latest resources to excel in their roles.

At OnePeak Medical, we are redefining primary care. Our mission is to deliver a personalized, integrative care model that combines traditional and functional medicine to address the root causes of illness and empower patients to live healthier, more vibrant lives. Our multidisciplinary team supports patients through advanced diagnostics, hormone optimization, nutrition, lifestyle coaching, and evidence-based therapies.

The Practice Manager is responsible for the overall success of clinic operations, team performance, patient experience, and financial health across their assigned site(s). This is a one-site-to-multi-site operational leadership role responsible for ensuring high-quality, efficient, and patient-centered operations across clinics within a defined geographic area.

Reporting to the Regional Practice Director, the Practice Manager directly oversees Assistant Practice Managers and clinic staff, serving as a hands-on coach, resource, and problem-solver for clinic teams. This leader maintains consistency across locations while supporting each clinic's unique operational needs. Success in this role requires a strong leadership presence, deep understanding of clinic workflows, and the ability to translate strategic goals into real-time execution.

This role champions OnePeak's mission, models leadership expectations, and ensures the clinic operates safely, efficiently, and in alignment with organizational goals. The Practice Manager performs the full scope of this role with progressive support and coaching from the Regional Practice Director.

RESPONSIBILITIES AND DUTIES

Clinic Operations & Workflow Leadership

• Lead daily clinic operations to ensure smooth workflows, timely documentation, efficient provider schedules, and consistent readiness of the clinic environment
• Drive operational excellence by reinforcing standardized processes, ensuring supply management, and maintaining an organized, safe, and compliant facility
• Anticipate needs, identify issues early, and implement solutions that improve efficiency and patient flow
• Provide direct leadership, coaching, and performance oversight to Assistant Practice Managers, ensuring consistent execution of clinic standards across all assigned locations
• Recruit, train, schedule, and support clinic staff to deliver an exceptional OnePeak experience
• Build a positive, inclusive, bias-aware workplace that reflects OnePeak's values and leadership expectations
• Provide coaching, feedback, and accountability for performance, engagement, and professional growth — for both Assistant Practice Managers and clinic staff
• Cultivate team cohesion through consistent communication, daily MESS huddles, and structured check-ins
• Serve as the primary point of contact for elevated patient concerns, resolving issues with professionalism and empathy
• Support providers by ensuring schedule optimization, operational readiness, and responsive problem-solving
• Promote a high-touch service experience that strengthens loyalty, improves access, and elevates patient satisfaction
• Coordinate and support provider onboarding
• Manage clinic resources responsibly to support strong financial performance and sustainable growth
• Monitor core operational KPIs (e.g., visit volume, schedule utilization, staffing ratios, overtime control, and service metrics), with attention to trends and action steps
• Support achievement of key financial goals, including patient volume expectations, labor efficiency, and clinic-level budget targets
• Ensure accurate and timely payroll processing, timecard approvals, and protocol adherence

Quality, Compliance & Continuous Improvement

• Uphold all clinical, regulatory, safety, and documentation standards; ensure staff follow policies consistently
• Use continuous quality improvement principles (e.g., PDSA) to refine workflows and improve clinic outcomes
• Raise issues early to the Regional Practice Director, People Operations, or Compliance when safety, performance, or regulatory concerns arise

Cross-Functional Collaboration

• Partner effectively with HR, Finance, IT, RCM, Marketing, Facilities, and Clinical Leadership to support practice needs
• Lead or support the implementation of new workflows, trainings, system enhancements, and initiatives
• Represent the clinic's needs and communicate effectively across the organization

QUALIFICATIONS

• Embody OnePeak's Ways of Working — Lead with Integrity, Do Great Work, One Team One Mission, and Embrace a Growth Mindset
• Demonstrated ability to lead, coach, and develop Assistant Practice Managers and clinic teams across multiple locations
• Hold self and others accountable for measurable, high-quality, timely, and cost-effective results
• Strong business acumen, with the ability to translate financial and operational data into clear action plans
• Superior emotional intelligence across self-awareness, self-management, social awareness, and relationship management
• Ability to communicate and influence change effectively in both written and verbal form, across all levels of the organization
• Exhibits confidence in self and others; inspires and motivates teams across multiple sites to perform well
• Sound judgment with the ability to make timely, well-reasoned decisions in ambiguous or fast-moving situations
• Proven track record of driving continuous improvement and a standard of excellence in patient and staff experience
• Strong interpersonal skills, proven leadership skills, and a high level of professionalism
• Skilled in conflict management and resolving complex employee-relations issues
• Must adhere to the standards of patient confidentiality as outlined by HIPAA
• Ability to manage and maintain sensitive information in a confidential manner
• Proficient in MS Office and relevant patient management/EHR systems
• Excellent time-management skills with the ability to multi-task, prioritize, and organize workload across multiple clinics
• Comfortable operating with a high degree of autonomy while maintaining alignment with regional and organizational goals
• Be prepared to drive a personal vehicle on behalf of the company, requiring a satisfactory motor vehicle history check, a valid driver's license, and proper vehicle registration and insurance as required by state law
• Ability to travel regularly across assigned clinics within the region

Education and Experience:

• Minimum of 3-5 years of progressive leadership experience in a multi-site healthcare or clinical operations environment — Required
• Prior experience directly managing or mentoring supervisors, leads, or other managers — Required
• Experience with EHR/EPM systems and clinic scheduling/operations platforms — Required
• Current BLS and/or CPR/AED Certification — Required
• Bachelor's degree in Business, Healthcare Administration, or a related field — Preferred; equivalent experience will be considered
• Experience in primary care, functional/integrative medicine, or a related healthcare setting — Strongly Preferred
• MA - Preferred

Salary Range for this Role

$65,450 - $77,000 USD

Benefits (for Full-Time Employees):

• Medical, Dental, Vision, and Life Insurance
• 401(k) Retirement Plan with Company Match
• Voluntary LTD, FSA, Accident, Critical Illness
• Paid Time Off and Paid Holidays
• Employee and Family Discounts