Practice Manager/Administrator

RWJBarnabas Health; Asbury Park (NJ); On-site; USD 83,000 - 117,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Medical and Prescription DrugInsurance

Dental and Vision Insurance

Retirement Plans

Short- & Long-Term Disability

Life & Accidental Death Insurance

Tuition Reimbursement

Health Care/Dependent Care Flexible_Sp

Wellness Programs

Voluntary Benefits

Discounts Through Partners

Job summary

RWJBarnabas Health in New Jersey is seeking a Practice Administrator to oversee daily operations at West Park Pediatrics, a busy practice collaborating with resident and attending physicians. The role requires strong organizational skills, adaptability, and the ability to manage competing priorities in a fast-paced clinical environment.

You will lead staff, oversee scheduling, deposits, budgeting, build policies with senior teams, and ensure high patient satisfaction.

Qualifications

• Minimum of three years of management experience in a primary care or specialty setting.
• Experience with patient registration, billing, and front-end staffing management.
• Demonstrated experience using Epic EHR system.
• Proficiency in Microsoft Office Suite with the ability to create reports, manage schedules, and communicate effectively.
• Excellent written, oral, and interpersonal skills.
• Knowledge of healthcare fiscal management.
• Experience with Pediatrics.

Responsibilities

• Manages the practice operations of assigned practice sites in accordance with the Medical Group's goals and objectives.
• Collaborates with senior management, Providers, and internal Medical Group departments to ensure efficient and cost-effective operations in the standardization of best practices and processes.
• Partners with Regional Manager, Regional Director of Operations, Practice Providers, and Quality Department to standardize best practices and processes throughout practice.
• Responsible for measuring and implementing strategies to increase quality and patient outcomes through utilization of the system's clinically integrated network.
• Works closely with Regional Manager, Regional Director of Operations and Providers to ensure practice site is staffed appropriately.
• Travel will be required between practice locations (Manalapan, Ocean, Lakewood and other locations).
• Other duties as assigned.

Skills

Leadership

Communication

Interpersonal skills

Conflict resolution

Team development

Organizational skills

Analytical thinking

Financial awareness

Education

Associate's Degree

Bachelor's Degree

Tools

Epic EHR

Microsoft Office

Job description

Req #: 0000262115

Category: Revenue Cycle and Patient Access

Status: Full-Time

Shift: Day

Facility: Barnabas Health Medical Group

Department: West Park Pediatrics

Pay Range: $83,156.00 - $117,458.00 per year

Location: 804 West Park Ave, Ocean, NJ 07712

Job Title: Practice Manager/Administrator

Location: West Park Pediatrics

Department Name: West Park Pediatrics

Req #: 0000262115

Status: Salaried

Shift: Day

Pay Range: $83,156.00 - $117,458.00 per year

Pay Transparency: The above reflects the anticipated annual salary range for this position if hired to work in New Jersey. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview

The Practice Administrator oversees the daily operations of their assigned Practice site(s). This practice is unique in its collaboration with resident physicians and attending physicians, requiring a Practice Manager who possesses exceptional organizational skills, adaptability, and the ability to effectively manage competing priorities in a fast-paced clinical environment. The Practice Administrator oversees staff management, practice productivity, financial deposits, physician and patient scheduling and budget development. The Practice Administrator ensures that policies and procedures are implemented promptly and efficiently while working collaboratively with Senior Management and Internal Stakeholders to ensure the practice meets overall performance and satisfaction expectations in order to achieve excellent patient experience.

Qualifications

• Associate's Degree in Liberal Arts, Business Management or other related discipline
• Appropriate experience may be substituted for educational requirements.
• Minimum of three years of management experience in a primary care or specialty setting
• Must be well versed in inter-disciplinary practice environments, with knowledge and experience in patient registration, billing, management of front-end staffing settings.
• Demonstrated experience using Epic electronic health record (EHR) system.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint) with the ability to create reports, manage schedules, and communicate effectively.
• Process management ability to effectively coordinate the efforts of professional and support staff with proven experience in conflict resolution and team development.
• Demonstrated understanding of healthcare fiscal management.
• Experience with Pediatrics
• Excellent written, oral, and interpersonal skills

Preferred

• Bachelor's Degree in Liberal Arts, Business Management or other related discipline

Essential Functions

• Manages the practice operations of assigned practice sites in accordance with the Medical Group's goals and objectives
• Collaborates with senior management, Providers, and internal Medical Group departments to ensure efficient and cost-effective operations in the standardization of best practices and processes
• Partners with Regional Manager, Regional Director of Operations, Practice Providers, and Quality Department to standardize best practices and processes throughout practice
• Responsible for measuring and implementing strategies to increase quality and patient outcomes through utilization of the system's clinically integrated network
• Works closely with Regional Manager, Regional Director of Operations and Providers to ensure practice site is staffed appropriately
• Travel will be required between practice locations (Manalapan, Ocean, Lakewood and other locations)
• Other duties as assigned.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits And Perks

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short- & Long-Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

RWJBarnabas Health is an Equal Opportunity Employer