Practice Manager

Paylocity; Tulsa (OK); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Core Clinical Partners is seeking a Practice Manager to coordinate clinician activities across practice locations and serve as a liaison to internal and external customers. The role supports the Direction of Operations and Medical Director, partnering with revenue cycle and credentialing teams on projects that improve efficiency and patient care.

The position requires strong Microsoft Office skills, healthcare terminology knowledge, and exceptional communication and organizational abilities in a

Qualifications

• High school diploma or GED required.
• Prior operations or administrative experience in healthcare.
• Experience with MS Outlook, Word, and Excel.
• Experience with MS Teams and credentialing software preferred.

Responsibilities

• Assists with scheduling and acts as liaison between scheduler and provider for shift coverage and reflection of time worked.
• Manages projects at the practice level with timelines, task delegation, and communications.
• Collaborates with revenue cycle team to obtain missing charts, physician documentation and other information for coding and billing.
• Collaborates with credentialing team on new hire credentialing needs and maintenance of clinician credentials; liaises to extend communications and gather documentation.
• Partners with hospital personnel for new provider orientation and training.
• Facilitates provider interviews (schedule, tour, interview room).
• Assists with patient complaints by documenting and forwarding to leadership.
• Coordinates stakeholder meetings on a recurring and ad hoc basis.
• Administers company and client policies and procedures; provides admin support to leadership.
• Performs other duties as assigned.

Skills

Microsoft Office

Healthcare terminology

Communication skills

Organizational skills

Customer service

Education

High School Diploma or GED

Tools

MS Outlook

MS Word

Excel

MS Teams

Scheduling software

Credentialing software

Job description

Description

Core Clinical Partners stands at the forefront of Emergency and Hospital Medicine, delivering unparalleled services through a model that emphasizes patient-centric care and operational excellence. Our corporate values – Genuine, Accountable, Dynamic, Respectful, and Fun – are the pillars that uphold our commitment to revolutionize healthcare delivery.

The Practice Manager is responsible for managing and coordinating clinician activities at our practice locations. This role serves as a liaison to internal and external customers and provides support to the Direction of Operations, Medical Director and provider group. The Practice Manager partners with the revenue cycle team, credentialing team, and various other stakeholders on projects and tasks that support effective and efficient practice operations.

Essential Duties:

• Assists with scheduling functions as needed by acting as liaison between scheduler and provider for shift coverage and help ensure accurate reflection of time worked.
• Manages projects at the practice level to include information gathering, timelines, task delegation, and communications.
• Collaborates with revenue cycle team to identify and obtain missing charts, physician documentation and other necessary information for coding and billing.
• Collaborates with credentialing team on new hire credentialing needs and maintenance of clinician credentials; this includes serving as a liaison to extend communications and gather documentation.
• Partners with hospital personnel for completion of new provider orientation and training.
• Facilitates provider interviews i.e. arrange schedule, provide tour, secure interview room, etc.
• Assists with patient complaints by documenting and forwarding to the site medical director and/or hospital personnel as appropriate.
• Coordinates stakeholder meetings on a recurring and ad hoc basis.
• Administers company and client policies and procedures in a consistent and timely manner.
• Serves as administrative support for Medical Director and Director of Operations.
• Perform other duties as assigned.

Skills, Knowledge, Abilities:

• Proficient in Microsoft Office with ability to effectively navigate job related software for credentialing, scheduling, and other functions.
• Familiar with healthcare jargon and terminology
• Utilize independent judgment on determining areas of collaboration, escalation, and autonomy
• Collaborate with professionals internal and external to the company and across geographic locations
• Identify and execute opportunities for improvement
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Navigate competing priorities and effectively work in a fast-paced environment
• Manage information flow in a timely and accurate manner
• Exhibit growth mindset and team-orientated behaviors

Work Environment:

• Hospital office setting and patient care areas
• Potential exposure to communicable diseases, hazards of radiation and difficult patient situations

Core Clinical Partners is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

Education:

• High School Diploma or GED required

Experience:

• Prior operations or administrative experience in healthcare industry
• Experience with MS Outlook, Word, and Excel
• Experience with MS Teams, scheduling software, and credentialing software preferred