Practice Manager

Rise Regenerative Medicine; Seattle (WA); On-site; USD 41,000 - 47,000; Full time

Benefits offered by this job

Health insurance credit

401(k) employer match

Paid vacation

Naturopathic visits

Employee discount

Job summary

Rise Regenerative Medicine is seeking an experienced Practice Manager to lead clinical operations in our integrative wellness clinic in Seattle. You will own scheduling, patient communications, billing, inventory, and EHR maintenance, ensuring seamless day-to-day performance and high-quality patient care.

You’ll coordinate lab shipments, manage medical supplies, and support two providers while growing into a multi-clinic leadership role as RI SE expands, with growth opportunities and a

Qualifications

• Minimum of three years in medical administration roles.
• Experience with EHR platforms (Charm preferred).
• Proficient in processing labs and specimen shipments.
• Strong inventory management and organizational skills.

Responsibilities

• Oversee scheduling, patient comms, billing, inventory, and daily clinic ops.
• Maintain EHRs, handle invoicing, superbills, and payments via Charm and Vagaro.
• Track and ship lab samples with LabCorp and partners.
• Manage supplement and medical supply inventory.
• Run Hyperbaric Oxygen Therapy program operations incl. patient rooming & scheduling.
• Provide daily operational support for two providers.

Skills

Medical administration

EHR systems

Inventory management

Communication skills

Detail-oriented

Team coordination

Tools

Charm EHR

Vagaro

LabCorp shipping

Job description

Practice (Office) Manager — Integrative Wellness Center

$30-$34/hour + Clear Growth Path to Multi-Clinic Manager!

You're an experienced medical office professional. You're good at what you do. But somewhere along the way, "office manager" started to feel like "checklist manager." You want autonomy. You want to build systems, not just follow them. You want to know patients by name — and actually have time to care.

You're looking for a clinic where your work is the heartbeat of the practice.

That's where we come in.

RISE Regenerative Medicine is a boutique integrative wellness clinic in Lower Queen Anne, Seattle, where naturopathic medicine meets genuine community. Providers truly collaborate. Patients walk to appointments from their neighborhood. Every team member knows patients by name and story.

We're not your typical medical office. And we're looking for someone who isn't a typical office manager.

Here’s the problem we need you to solve.

Our clinic is growing, and our operations need a leader who sees a broken ceiling fixture and thinks, "I've got this" instead of "Not my job." Someone who can research and implement new systems independently, remembers the meaningful details of patients' lives, and brings both warmth and competence to every interaction.

Here’s Your Plan

As our Practice Manager, you'll be the primary point of contact for patients and providers alike, overseeing:

• Scheduling, patient communication, billing, inventory, and daily clinic operations
• EHR maintenance, invoicing, superbills, and payments through Charm and Vagaro
• Lab sample tracking and shipping with LabCorp and other laboratories
• Supplement and medical supply inventory management
• Hyperbaric Oxygen Therapy program operations — rooming patients, explaining protocols, scheduling (full certification provided)
• Daily operational and administrative support for two providers

This isn't a dead-end front-office role. It's the foundation of a career. As RISE expands, you'll have the opportunity to grow into a Multi-Clinic Manager position — helping oversee operations and teams across multiple locations.

What You’ll Need to Succeed:

• Three or more years of experience in medical administration roles
• Experience with EHR platforms (Charm preferred)
• Comfort processing and shipping laboratory samples
• Experience managing supplement and medical supply inventory
• Excellent communication, organization, and multitasking skills
• Professional, warm, reliable demeanor with exceptional attention to detail
• $30–$34/hour (depending on experience)
• Clear growth potential into a Multi-Clinic Manager role as RISE expands
• $400/month health insurance credit
• 3% employer match for 401(k)
• Two weeks paid vacation plus accrued sick leave
• Four complimentary naturopathic visits each year
• Employee discount on nutritional supplements

Why You’ll Love Working in Here

You'll be part of a close-knit, collaborative clinic where your work directly supports patients' well-being. Every day offers variety, meaningful connections, and the opportunity to make a lasting impact. You'll work closely with providers who value teamwork, patient care, and trust you to work both collaboratively and autonomously.

The RISE Collective provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The RISE Collective complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.