Office Manager

Rise Regenerative Medicine; Seattle (WA); On-site; USD 41,000 - 47,000; Full time

Benefits offered by this job

Health insurance credit

401(k) match

Two weeks paid vacation

Sick leave

Complimentary naturopathic visits

Employee discount on nutritional/natu【

Job summary

With a clear growth path to multi-clinic management, the role offers competitive $30-$34/hour, a $400/month health insurance credit, 3% 401(k) match, two weeks vacation, accrued sick leave, and complimentary naturopathic visits each year.

Qualifications

• Three or more years of experience in medical administration roles.
• Experience with EHR platforms (Charm preferred).
• Comfort processing and shipping laboratory samples.
• Experience managing supplement and medical supply inventory.
• Excellent communication, organization, and multitasking skills.
• Professional, warm, reliable demeanor with exceptional attention to detail.

Responsibilities

• Greet and check in patients, manage scheduling, and coordinate care for two providers
• Respond warmly and promptly to voicemails, emails, and text messages
• Create invoices and superbills and process payments through Charm and Vagaro
• Maintain EHR systems and organize patient documentation
• Track and ship laboratory samples while coordinating with LabCorp and other laboratories
• Manage supplement and medical supply inventories, including tracking, ordering, and restocking
• Support providers with daily operational and administrative needs
• Maintain a clean, organized, and professional office environment
• Operate the Hyperbaric Oxygen Therapy (HBOT) Program — rooming patients, explaining treatment protocols, and scheduling appointments (full certification provided)

Skills

Medical administration

Customer service

Office coordination

Education

High school or equivalent

Tools

Charm

Vagaro

Job description

Office Manager — Integrative Wellness Center

$30-$34/hour + Clear Growth Path to Multi-Clinic Manager!

Are you the kind of Office Manager who sees a broken ceiling fixture and thinks, \"I've got this\" instead of \"Not my job\"? Are you extraordinary at running a clinic's day-to-day operations, and do you genuinely love making patients feel cared for? Do you thrive on variety and autonomy? Do you anticipate needs before they arise, naturally optimize systems, and make everyone feel genuinely cared for?

If you just nodded, keep reading. We want to talk to you.

Who We Are

RISE Regenerative Medicine is a boutique integrative wellness clinic in Lower Queen Anne, Seattle, where naturopathic medicine meets genuine community. We're not your typical medical office — providers truly collaborate, patients walk to appointments from their neighborhood, and every team member knows patients by name and story.

You will be part of a close-knit, collaborative clinic where your work directly supports patients' well-being. Every day offers variety, meaningful connections, and the opportunity to make a lasting impact. You'll work closely with providers who value teamwork, patient care, and trust you to work both collaboratively and autonomously.

You will be part of a close-knit, collaborative clinic where your work directly supports patients' well-being. Every day offers variety, meaningful connections, and the opportunity to make a lasting impact. You'll work closely with providers who value teamwork, patient care, and trust you to work both collaboratively and autonomously.

What You'll Be Doing

As the primary point of contact for patients and providers, you'll oversee scheduling, patient communication, billing, inventory, and day-to-day clinic operations across multiple disciplines.

Essential Functions:

• Greet and check in patients, manage scheduling, and coordinate care for two providers
• Respond warmly and promptly to voicemails, emails, and text messages
• Create invoices and superbills and process payments through Charm and Vagaro
• Maintain EHR systems and organize patient documentation
• Track and ship laboratory samples while coordinating with LabCorp and other laboratories
• Manage supplement and medical supply inventories, including tracking, ordering, and restocking
• Support providers with daily operational and administrative needs
• Maintain a clean, organized, and professional office environment
• Operate the Hyperbaric Oxygen Therapy (HBOT) Program — rooming patients, explaining treatment protocols, and scheduling appointments (full certification provided)

What You'll Need

• Three or more years of experience in medical administration roles
• Experience with EHR platforms (Charm preferred)
• Comfort processing and shipping laboratory samples
• Experience managing supplement and medical supply inventory
• Excellent communication, organization, and multitasking skills
• Professional, warm, reliable demeanor with exceptional attention to detail
• $30–$34/hour (depending on experience)
• Clear growth potential into a Multi-Clinic Manager role as RISE expands
• $400/month health insurance credit
• 3% employer match for 401(k)
• Two weeks paid vacation plus accrued sick leave
• Four complimentary naturopathic visits each year
• Employee discount on nutritional supplements

The RISE Collective provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The RISE Collective complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.