Practice Manager

Midland Health; Midland (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Midland Health is seeking a dedicated Office Administrator to oversee the operations and administration of its medical offices in Midland. You will supervise office staff, hire, train, and ensure billing accuracy while enforcing policy and compliance.

This full-time role requires strong coordination with providers and management, attention to CPT/ICD-10 coding, records management, scheduling, and patient issue resolution. Monday–Friday, 8:00am–5:00pm; on-site with primary responsibilities.

Qualifications

• High School diploma or GED required; Bachelor's degree a plus.
• Management and Coding experience.
• Knowledge of Biometric Testing a plus.
• Clinical experience a plus.

Responsibilities

• Maintains an orderly and efficient office routine.
• Coordinate and approve provider billings, reviewing for proper CPT Codes, ICD-10 coding, and logic.
• Coordinate and manage Medical Records requests.
• Coordinate and manage employee schedules.
• Ordering office supplies; review and management of medical supply orders.
• Answering and resolving patient issues and complaints.
• Answering emails and insurance referrals.
• Develop and enforce practice policies and procedures.
• Attend management meetings as requested.

Skills

Management experience

Coding experience

Biometric testing knowledge

Clinical experience

Education

High School diploma or GED

Bachelor’s degree a plus

Job description

Job Description

Responsible for the operations and administration of a medical office(s). Ensures office is running smoothly by supervising office staff, hires, terminates, and trains employees, and oversees the billing portion of the office. Responsible for ordering supplies, oversight of housekeeping and following policy and procedure in adhering to office compliance requirements. Position will require knowledge of service agreements which apply to location or locations.

SHIFT AND SCHEDULE

Full Time, Monday-Friday, 8:00am-5:00pm

ESSENTIAL FUNCTIONS/PERFORMANCE EXPECTATIONS

• Maintains an orderly and efficient office routine


• Works with Executive Director/Director/Quality Manager as Liaison for Providers and Staff for communication as training as needed.


• Administers established guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary


• Provides coverage as needed or on a regular basis


• Works closely with Physician and with Staff


• Review Athena EHR Workflow Dashboard for necessary daily action


• Coordinate and Approve provider billings, reviewing for proper CPT Codes, ICD-10 coding, and logic


• Coordinate and manage Medical Records requests


• Coordinate and manage employee schedules:


• Ordering office supplies; review and management of medical supply orders


• Answering and resolving patient issues and complaints


• Answering emails


• Working out insurance issues with patient referrals


• Working with administration in creating policies unique to practice


• Attendance of meetings when requested with Management etc.


• Such other duties as assigned

EDUCATION AND EXPERIENCE

• High School diploma or GED equivalent. Bachelor’s degree a plus


• Management and Coding experience


• Knowledge of Biometric Testing a plus


• Clinical experience a plus

PHYSICAL REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual must be able to:

• Stand, walk, sit, stoop, reach, lift, see, speak and hear. Lifting is limited to 35 lbs. for clinical staff and to 50 lbs. for non-clinical staff. The individual must use an assisted-lift device or get another individual(s) to assist with the lift that is over these maximum limits.