Practice Group Assistant

Venable LLP; Baltimore (MD); On-site; USD 55,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with profit sharing

Paid time off

Job summary

Venable LLP is seeking a Practice Group Assistant to provide professional and administrative support and assist with assignment and project coordination for the Product Liability & Mass Torts Practice Group. The ideal candidate will manage multiple databases, prepare legal documents, proofread materials, and coordinate travel and billing tasks.

The role requires at least one year of related experience, proficiency in Microsoft Office, and strong organizational and communication skills to handle

Qualifications

• Minimum of one year of related experience.
• Ability to prioritize work and manage workflow.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).

Responsibilities

• Manage multiple databases in support of the practice group and clients.
• Prepare correspondence, legal documents, forms, presentations using intermediate to advanced work processing and technology skills.
• Proofread and edit documentation for grammatical and typographical errors; provide detailed review of client related documentation to include required signatures.
• Coordinate travel arrangements for legal staff utilizing available resources; forward appropriate billing and expense information to Accounting Department.
• Provide support with processing Professional Activity Expense form (PAE), expenses and reimbursements.
• Assist LAAs in the group with attorney time entries, reviewing pre-bills and processing client invoices.

Skills

Attention to detail

Communication skills

Time management

Organization

Tools

Microsoft Office Suite

Job description

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a Practice Group Assistant to provide professional and administrative support and assist with assignment and project coordination for the Product Liability & Mass Torts Practice Group.

The ideal candidate will be responsible for…

• Managing multiple databases in support of the practice group and clients
• Preparing correspondence, legal documents, forms, presentations, and the like using intermediate to advanced work processing and technology skills
• Effectively proofreading and editing documentation for grammatical and typographical errors; providing detailed review of client related documentation to include required signatures
• Coordinating travel arrangements for legal staff utilizing available resources; forwarding appropriate billing and expense information to Accounting Department
• Providing support with processing Professional Activity Expense form (PAE), expenses and reimbursements
• Assisting LAAs in the group with attorney time entries, reviewing pre-bills and processing client invoices

The successful candidate will demonstrate…

• A minimum of one year of related experience
• Ability to prioritize work and manage workflow
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
• Strong attention to detail, grammar, and punctuation, and the ability to effectively present ideas and findings visually
• Ability to be highly organized, work independently with general supervision, and meet routine and unanticipated deadlines
• Strong communication skills and the ability to communicate with external and internal parties
• Ability to process firm accounting data related to invoice processing and client billing
• Ability to assist with and/or manage heavy document production
• Familiarity with various electronic documentation formatting to include databases, burning to CD, and flash drive storage

Pay Range for Candidates in Baltimore, MD:

$55,000 - $62,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location.

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

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