Practice Coordinator - Hospital Medicine - Foothill Presbyterian Hospital

Vituity; Glendora (CA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Health plan options

Dental & Vision

401(k) with company match

Generous PTO

Student loan discounts

Career development

Wellness program

Job summary

Vituity is seeking a Hospital Medicine Practice Coordinator in Glendora, CA to provide essential operations support to medical directors and provider teams. You will coordinate with hospital leadership, ensure smooth daily operations, and assist with financials and scheduling.

The role requires strong administrative skills, healthcare terminology knowledge, and proficiency in MS Office. Join a nationwide network focused on transforming healthcare in local communities.

Qualifications

• High School diploma or equivalent; 0–2 years administrative experience in an office or healthcare setting.
• Associate degree in healthcare or healthcare administration preferred.
• Experience working in the healthcare field preferred.
• Knowledge of healthcare terminology.
• Strong MS Office skills (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Coordinate site leadership and interface with the hospital and community.
• Coordinate the provider team with hospital C-Suite, nursing leadership, and Vituity support.
• Provide administrative support to the site medical director and site management team.
• Assist with site financials including contract stipends, expense reimbursements, and payroll timecards.
• Act as the super user for all Vituity software applications and be the point person for hospital systems.

Skills

Administrative support

Communication skills

Time/priority management

Multitasking

Healthcare terminology

Education

High School diploma or equivalent

Associate degree in healthcare or healthcare administration

Tools

MS Excel

MS Word

PowerPoint

Outlook

Job description

Glendora, CA – Seeking Hospital Medicine Practice Coordinator

Everybody Has A Role to Play in Transforming Healthcare

As a Practice Coordinator, you play a vital role in our mission to improve lives. Provide direct, business operations support to our medical directors, site physician partners, advanced providers and scribe (when applicable) employees. At Vituity we know the impact you can have.

Join the Vituity Team.

At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.

Vituity Locations:

Vituity has opportunities at 900 practices across the country, serving 14.5+ million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

• As appropriate to the site practice, acts as the coordinator for the site Vituity leadership and as the interface for the practice to the hospital and community.
• As appropriate to the site practice, acts as the coordinator for the provider team with hospital C-Suite, nursing leadership, nursing staff, and Vituity support team.
• Provide administrative support to the site medical director and site management team.
• As appropriate to the site practice, provides support to the Medical Director and/or the Site Management Team with site financials to include, but not limited to, contract stipends, expense reimbursements, and site payroll timecards.
• Act as the super user for all Vituity software applications and as a point person for hospital software and hardware systems.
• As appropriate to site practice, provide support to Vituity providers acting as a percipient witness in criminal or civil disputes including, but not limited to, receiving and routing subpoenas, scheduling depositions and trial testimony as applicable, development of a provider fee schedule, and including malpractice carrier as appropriate.
• Provide office support to include, but not limited to, meeting support, office systems, supplies, site events, position procedure manual, and customer service.
• As applicable to the practice line, facilitate all aspects of the daily patient census and attend daily multi-disciplinary rounds.
• As applicable to the site practice, responsible for finding coverage as needed for the site clinical schedules to ensure adequate coverage with no disruption to patient care.
• As applicable to site practice, collect minimal data metrics.
• Provide administrative support of the site operational programs to include, but not limited to, Operations Meetings, Patient Experience Program, Quality/Performance Improvement Program, Advanced Provider and/or Scribe Programs, and Student or Resident rotations.
• Collaborate with Medical Director and/or Site Management Team to ensure aspects of recruiting and on-boarding are completed for new providers and employees as well as locums and reservists and/or residents and students.
• Collaborate with Medical Director and/or Site Management Team to ensure all licensed providers are completing their recredentialing timely and appropriately for their licensing, certificates, and credentials required by Vituity and hospital Medical Staff Office.
• Collaborate with Medical Director and/or Site Management Team to ensure all site partners and employees remain in compliance with Vituity and hospital programs and other mandated training or requests.
• Act as the point person for all Vituity People Operations (Human Resources) relations to include, but not limited to, ensuring accurate site roster and assist with compliance of employment law and Vituity policies.
• As applicable to practice line, responsible for all medical records and data submission to Revenue Cycle Management in a timely manner and responsible for appropriate charge capture in designated system, sending notices and follow up as appropriate.
• Ensure billing and documentation compliance through completion of site WIP/TAD lists and answering provider routine questions.
• Ensure completion of mandated forms and requests as appropriate to include, but not limited to, death certificates, physician office requests, State specific Workers Compensation and Motor Vehicle Department reporting compliance, and pharmacy requests.

Required Experience and Competencies

• High School diploma or equivalent and 0-2 years of administrative experience in an office or healthcare setting required.
• Associate degree in related healthcare or healthcare administration field preferred.
• Experience working in the healthcare field preferred.
• Knowledge of healthcare and medical terminology.
• Intermediate MS Excel, Word, PowerPoint, and Outlook skills
• Strong consultation skills and the ability to seek out information.
• Strong work ethic, organizational skills, and interpersonal skills.
• Ability to prioritize and work in a stressful environment.
• Ability to be self-directed, motivated, and sensitive to deadlines.
• Ability to express ideas and convey information effectively in verbal and written communications.
• Able to create positive environment, clearly understand client / customer relationships, and promotes Vituity positive image.
• Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.
• Ability to establish and maintain effective working relationships as required by the duties of the position.
• Ability to read, understand and communicate in English sufficient to perform the duties of the position.

The Practice

Foothill Presbyterian Hospital – Glendora, California

• 105-bed hospital with a cardiac center and open ICU.
• 45 total encounters per day including admits/list/discharges.
• Vituity-staffed EM team runs codes.
• No procedures required; IR during week and intensivist on weekends.

The Community

• Glendora, California, offers a perfect blend of suburban charm and natural beauty, making it a great place to work and live.
• Known as the “Pride of the Foothills,” Glendora is nestled at the base of the San Gabriel Mountains, providing stunning views and outdoor activities such as hiking, biking, and nature walks.
• The city’s historic downtown area features unique shops, restaurants, and cultural spots, with the iconic Glendora Country Club just a short drive away.
• Residents enjoy a warm Mediterranean climate with mild winters and hot summers, ideal for year-round outdoor living.
• Glendora’s proximity to Los Angeles means access to big-city amenities, while maintaining a peaceful, small-town atmosphere.
• The city’s excellent schools, strong community spirit, and family-friendly environment make it a desirable place to call home for those seeking both relaxation and convenience.

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions (eligible January following 18 months of service)
• Generous paid time off starting 3-4 weeks’ annually
• Student Loan Refinancing Discounts
• Professional and Career Development Program
• EAP and travel assistance included
• Wellness program
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees

We are excited to share the base salary range for this position is $23.95 - $29.93, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer.

We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.

Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.

*Benefits for part-time and per diem vary.

Applicants only. No agencies please.