Practice Coordinator

troutman; Washington; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Troutman in Washington state seeks a skilled Practice Coordinator to support the Energy Department and practice groups. You will collaborate with the Practice Manager, Directors, and administrative teams to optimize attorney utilization, onboarding, analytics, and workflow coordination.

The role requires at least two years of administrative experience, strong Microsoft Office skills, and the ability to manage multiple tasks with discretion and professionalism in a hybrid work environment.

Qualifications

• Minimum two (2) years of administrative support in a fast-paced environment.
• Proficiency in Microsoft Office.
• Bachelor's degree or equivalent experience.

Responsibilities

• Collaborate with departments to support department and practice group strategies.
• Assist the Practice Director with annual business plans, staffing, and attorney development.
• Plan and coordinate department meetings and retreats, communicating key actions.
• Support attorney onboarding and integration initiatives.
• Create, document, and maintain business process documentation across practice operations.
• Maintain strict confidentiality of firm and attorney information.

Skills

Organizational skills

Written communication

Prioritization

Education

Bachelor's degree

Tools

Microsoft Office

Job description

We are always seeking talented, motivated, growth-driven, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

The Practice Coordinator supports the daily operations of the Energy Department and its practice groups, working in close collaboration with the Practice Manager, Practice Director, Practice Group Leadership, and administrative departments. The Practice Coordinator provides essential administrative and operational support across a broad range of functions, including attorney utilization, new attorney integration, local support staff coordination, internal client relationship development, business analytics, project management, problem solving, and workflow coordination.

Essential Responsibilities

• Collaborate with Business Development, Legal Talent, Finance & Accounting, Information Technology, Human Resources, Innovation, and Client Care to support business strategies established by the department and practice groups.
• Assist the Practice Director with implementing department and practice group annual business plans, encompassing staffing levels, billable hours, and attorney development in alignment with firm standards.
• Support the successful planning and execution of department and practice group meetings and retreats, coordinating with relevant administrative departments to communicate key information and drive action items to completion.
• Collaborate with Regional Office Administrators, Practice Managers, Practice Directors, Practice Group Leaders, and Professional Development Partners on attorney onboarding and integration initiatives.
• Facilitate senior partner communications, ensuring timely and accurate dissemination of direction and information.
• Monitor talent pipeline activity and progress, delivering reports and summaries as needed to inform and support business decisions.
• Create, document, and maintain business process documentation across all aspects of practice operations, including billing, practice management, matter staffing, rate and bill monitoring.
• Plan and coordinate Energy department events that foster teamwork, collaboration, and recognition of individual and group accomplishments.
• Maintain strict confidentiality of firm and attorney information.
• Provide support to the Practice Manager and Practice Director on special projects and ad hoc initiatives as requested.

Required Knowledge, Skills, and Abilities

• Exercise tact and discretion when handling sensitive and confidential matters.
• Work effectively both independently and collaboratively, building strong partnerships across administrative departments and the Energy practice groups firmwide.
• Demonstrated exceptional organizational skills with the ability to manage and prioritize multiple tasks simultaneously, maintaining meticulous attention to detail even when under pressure.
• Possess exceptional written, verbal, and interpersonal communication skills.
• Ability to quickly learn and adopt new software and technology solutions.
• Ability to take responsibility and approaches work with initiative, flexibility, and a positive attitude.
• Maintain high level of integrity and professionalism; with a demonstrated ability to build credibility and trust with practice management and stakeholders.
• Ability to balance competing priorities with composure, adapt effectively to shifting demands and evolving business needs.
• Strong commitment to client service, ethical conduct, and firm values.
• Demonstrated ability to self-manage and work independently in a remote, hybrid, and in-office settings.

Required Education

Bachelor's degree or a combination of training, education, and experience that demonstrates the ability to perform the duties of the position.

Preferred Education

N/A

Certification(s)

N/A

Required Qualifications

Minimum two (2) years of experience providing administrative support in a fast-paced environment.

Proficiency in Microsoft Office.

Preferred Qualifications

Prior experience working in a legal or other professional services environment strongly preferred.

#LI-Hybrid

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.