Practice Coordinator

Troutman Pepper Locke LLP; New York (NY); Hybrid; USD 60,000 - 95,000; Full time

Job summary

Troutman Pepper Locke LLP is seeking a Practice Coordinator to support the Energy Department and its practice groups. This role involves collaborating with department leadership, coordinating meetings and events, onboarding new attorneys, and delivering business analytics to inform leadership decisions.

The position requires at least two years of administrative experience, a Bachelor's degree, and proficiency in Microsoft Office.

Qualifications

• Two years of administrative support experience in a fast-paced environment.
• Excellent organizational and communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Support daily operations of the Energy Department and practice groups.
• Collaborate with Practice Director, Practice Manager, and leadership to implement business plans.
• Coordinate meetings, events, and onboarding initiatives for attorneys.
• Prepare reports and manage confidential information with discretion.
• Assist with special projects and ad hoc initiatives as needed.

Skills

Administrative support

Education

Bachelor's degree

Tools

Microsoft Office

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

The Practice Coordinator supports the daily operations of the Energy Department and its practice groups, working in close collaboration with the Practice Manager, Practice Director, Practice Group Leadership, and administrative departments. The Practice Coordinator provides essential administrative and operational support across a broad range of functions, including attorney utilization, new attorney integration, local support staff coordination, internal client relationship development, business analytics, project management, problem solving, and workflow coordination.

Essential Responsibilities

• Collaborate with Business Development, Legal Talent, Finance & Accounting, Information Technology, Human Resources, Innovation, and Client Care to support business strategies established by the department and practice groups.
• Assist the Practice Director with implementing department and practice group annual business plans, encompassing staffing levels, billable hours, and attorney development in alignment with firm standards.
• Support the successful planning and execution of department and practice group meetings and retreats, coordinating with relevant administrative departments to communicate key information and drive action items to completion.
• Collaborate with Regional Office Administrators, Practice Managers, Practice Directors, Practice Group Leaders, and Professional Development Partners on attorney onboarding and integration initiatives.
• Facilitate senior partner communications, ensuring timely and accurate dissemination of direction and information.
• Monitor talent pipeline activity and progress, delivering reports and summaries as needed to inform and support business decisions.
• Create, document, and maintain business process documentation across all aspects of practice operations, including billing, practice management, matter staffing, rate and bill monitoring.
• Plan and coordinate Energy department events that foster teamwork, collaboration, and recognition of individual and group accomplishments.
• Maintain strict confidentiality of firm and attorney information.
• Provide support to the Practice Manager and Practice Director on special projects and ad hoc initiatives as requested.

Required Knowledge, Skills, And Abilities

• Exercise tact and discretion when handling sensitive and confidential matters.
• Work effectively both independently and collaboratively, building strong partnerships across administrative departments and the Energy practice groups firmwide.
• Demonstrated exceptional organizational skills with the ability to manage and prioritize multiple tasks simultaneously, maintaining meticulous attention to detail even when under pressure.
• Possess exceptional written, verbal, and interpersonal communication skills.
• Ability to quickly learn and adopt new software and technology solutions.
• Ability to take responsibility and approaches work with initiative, flexibility, and a positive attitude.
• Maintain high level of integrity and professionalism; with a demonstrated ability to build credibility and trust with practice management and stakeholders.
• Ability to balance competing priorities with composure, adapt effectively to shifting demands and evolving business needs.
• Strong commitment to client service, ethical conduct, and firm values.
• Demonstrated ability to self-manage and work independently in a remote, hybrid, and in-office settings.

Required Education

• Bachelor's degree or a combination of training, education, and experience that demonstrates the ability to perform the duties of the position.

Preferred Education

• N/A

Certification(s)

• N/A

Required Qualifications

• Minimum two (2) years of experience providing administrative support in a fast-paced environment.
• Proficiency in Microsoft Office.

Preferred Qualifications

• Prior experience working in a legal or other professional services environment strongly preferred.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail].

Equal Employment Opportunity

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range

$60,000.00 - $95,000.00