Practice Coordinator

Troutman Pepper Locke LLP; Washington (District of Columbia); Hybrid; USD 60,000 - 95,000; Full time

Job summary

Troutman Pepper Locke LLP in Washington, DC seeks a Practice Coordinator to support the Energy Department and practice groups. The role encompasses attorney utilization, onboarding, analytics, and project coordination.

You will partner with the Practice Manager and directors, plan meetings, generate reports, maintain process documentation, and handle confidential information while contributing to client service and firm operations.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum two years of administrative support in a fast-paced environment.
• Proficiency with Microsoft Office.
• Ability to work in hybrid/remote/in-office settings.
• Strong written, verbal, and interpersonal communication.

Responsibilities

• Collaborate with Business Development, Legal Talent, Finance & Accounting, IT, HR, Innovation, and Client Care to support strategies established by the department and practice groups.
• Assist the Practice Director with implementing department and practice group annual business plans, including staffing levels, billable hours, and attorney development.
• Plan and coordinate Energy department meetings and retreats, communicating key information and driving action items to completion.
• Collaborate with Regional Office Administrators, Practice Managers, Practice Directors, Practice Group Leaders, and Professional Development Partners on onboarding and integration initiatives.
• Facilitate senior partner communications and ensure timely dissemination of direction and information.
• Monitor talent pipeline activity and deliver reports to inform business decisions.
• Create, document, and maintain business process documentation across billing, practice management, matter staffing, rate and bill monitoring.
• Plan and coordinate Energy department events to foster teamwork, collaboration, and recognition.
• Maintain strict confidentiality of firm and attorney information.
• Provide support to the Practice Manager and Practice Director on special projects and ad hoc initiatives as requested.

Skills

Organizational skills

Written and verbal communication

Discretion and integrity

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. The Practice Coordinator supports the daily operations of the Energy Department and its practice groups, working in close collaboration with the Practice Manager, Practice Director, Practice Group Leadership, and administrative departments. The Practice Coordinator provides essential administrative and operational support across a broad range of functions, including attorney utilization, new attorney integration, local support staff coordination, internal client relationship development, business analytics, project management, problem solving, and workflow coordination.

Essential Responsibilities

Collaborate with Business Development, Legal Talent, Finance & Accounting, Information Technology, Human Resources, Innovation, and Client Care to support business strategies established by the department and practice groups. Assist the Practice Director with implementing department and practice group annual business plans, encompassing staffing levels, billable hours, and attorney development in alignment with firm standards. Support the successful planning and execution of department and practice group meetings and retreats, coordinating with relevant administrative departments to communicate key information and drive action items to completion. Collaborate with Regional Office Administrators, Practice Managers, Practice Directors, Practice Group Leaders, and Professional Development Partners on attorney onboarding and integration initiatives. Facilitate senior partner communications, ensuring timely and accurate dissemination of direction and information. Monitor talent pipeline activity and progress, delivering reports and summaries as needed to inform and support business decisions. Create, document, and maintain business process documentation across all aspects of practice operations, including billing, practice management, matter staffing, rate and bill monitoring. Plan and coordinate Energy department events that foster teamwork, collaboration, and recognition of individual and group accomplishments. Maintain strict confidentiality of firm and attorney information. Provide support to the Practice Manager and Practice Director on special projects and ad hoc initiatives as requested.

Required Knowledge, Skills, and Abilities

Exercise tact and discretion when handling sensitive and confidential matters. Work effectively both independently and collaboratively, building strong partnerships across administrative departments and the Energy practice groups firmwide. Demonstrated exceptional organizational skills with the ability to manage and prioritize multiple tasks simultaneously, maintaining meticulous attention to detail even when under pressure. Possess exceptional written, verbal, and interpersonal communication skills. Ability to quickly learn and adopt new software and technology solutions. Ability to take responsibility and approaches work with initiative, flexibility, and a positive attitude. Maintain high level of integrity and professionalism; with a demonstrated ability to build credibility and trust with practice management and stakeholders. Ability to balance competing priorities with composure, adapt effectively to shifting demands and evolving business needs. Strong commitment to client service, ethical conduct, and firm values. Demonstrated ability to self-manage and work independently in a remote, hybrid, and in-office settings.

Required Education

Bachelor’s degree or a combination of training, education, and experience that demonstrates the ability to perform the duties of the position.

Preferred Education

N/A

Certification(s)

N/A

Required Qualifications

Minimum two (2) years of experience providing administrative support in a fast-paced environment. Proficiency in Microsoft Office. #LI-Hybrid

Preferred Qualifications

Prior experience working in a legal or other professional services environment strongly preferred.

Hiring Salary Range

Hiring Salary Range: $60,000.00 - $95,000.00

About Us

Your experience is our difference. We aim to make a tangible and lasting difference for you and your business. As a client of our firm, you can expect us to be ahead of the curve in your industry, start closer to the right answer on your issue, and create more value. What drives you, drives us. Troutman Pepper Locke helps clients solve complex legal challenges and achieve their business goals in an ever-changing global economy. As a firm of more than 1,600 attorneys in 35 offices in the U.S., UK, and EU, including the 10 largest U.S. legal markets, we serve clients ranging from multinational companies to new market entrants across all major industry sectors, and offer differentiated experience in energy, financial services, health care and life sciences, insurance and reinsurance, private equity, and real estate. We put clients first. This service ethic manifests itself in everything we do, including through Troutman Plus, our market-leading client value program. Through Troutman Plus, we collaborate with clients to understand their unique needs and deliver customized solutions that add real value to their business. A true service culture thrives on an inclusive environment of mutual support and collaboration — values we emphasize at every level of our firm. Delivering the best service to you depends on a work environment that embraces respect, inclusiveness, and teamwork, empowering every individual to contribute. The best ideas emerge when everyone has a seat at the table. Corporate responsibility is central to our mission as we reach out to the communities we serve in meaningful partnerships and pro bono work. Individuals and groups firmwide contribute time and talent to the civic, cultural, charitable, educational, and professional organizations that matter to them.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail].

Equal Employment Opportunity Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.