Practice Administrator - Greater Bellevue Area

Mosaic Dental Collective, LLC; Bellevue (WA); On-site; USD 95,000 - 145,000; Full time

Benefits offered by this job

Competitive salary based on experience

Medical, dental, vision benefits

401(k) with employer match

Paid time off and holidays

Modern tools & technology

Continuing education support

Career growth opportunities

No weekend scheduling

Supportive team culture

Job summary

Mosaic Dental Collective is seeking a Regional Dental Practice Administrator to oversee operations, staff performance, patient experience, and financial health across multiple general and specialty practices in the Greater Bellevue Area.

Ideal candidates have 3–5+ years of dental practice management, 2+ years in regional or multi-site roles, and a proven ability to lead across multiple facilities, recruit and develop staff, and collaborate with clinical leadership.

Qualifications

• Minimum 3–5+ years of dental practice management experience.
• At least 2 years in a regional or multi-site management role.
• Strong leadership, interpersonal, and conflict resolution skills.
• Deep understanding of specialty dental workflows, terminology, and procedures.
• Proficiency with dental practice management software (Open Dental, WinOMS, Dentrix, Eaglesoft).
• Willingness and ability to travel to each practice weekly.

Responsibilities

• Oversee day-to-day operations of multiple dental practices across the assigned region.
• Ensure consistent implementation of company policies, clinical protocols, and operational standards.
• Conduct regular site visits to assess performance, provide support, and identify areas for improvement.
• Lead recruitment, onboarding, and training of key staff.
• Monitor staff performance metrics and facilitate performance reviews and coaching.
• Foster a culture of accountability, professionalism, and service excellence.
• Work with clinical directors and providers to coordinate scheduling, treatment planning, and care delivery.
• Address escalated patient issues in collaboration with local teams.
• Ensure compliance with HIPAA, OSHA, state dental board regulations, and internal policies.
• Conduct audits and inspections to identify gaps and implement corrective actions.
• Collaborate with marketing and business development teams to grow referral networks and patient base.
• Support integration of new specialty providers, services, or acquisitions in the region.
• Identify market trends and competitive insights to support strategic planning.

Skills

Leadership

Multi-site management

Staff development

Recruiting

Travel readiness

Financial analysis

Education

Associate's degree

Bachelor's degree preferred

Tools

Open Dental

WinOMS

Dentrix

Eaglesoft

Job description

Greater Bellevue Area

Proudly supported by Mosaic Dental Collective

Regional Dental Practice Administrator

Mosaic Dental Collective is seeking a dynamic and experienced Regional Dental Practice Administrator to oversee the operations, staff performance, patient experience, and financial health of multiple general and specialty dental practices. This leadership role ensures consistency, compliance, and operational excellence across locations, while supporting local teams in delivering high-quality specialty and dental care. The ideal candidate brings strong leadership, multi-site management experience, and a proven track record of driving results in the dental or healthcare space.

Multi-Site Operations

• Oversee day-to-day operations of multiple dental practices across the assigned region
• Ensure consistent implementation of company policies, clinical protocols, and operational standards
• Conduct regular site visits to assess performance, provide support, and identify areas for improvement

Team Leadership & Staff Development

• Manage, mentor, and support practice managers and administrative leads at each location
• Lead recruitment, onboarding, and training of key staff
• Monitor staff performance metrics and facilitate performance reviews and coachingFoster a culture of accountability, professionalism, and service excellence

Financial & Business Performance

• Monitor and analyze key performance indicators (KPIs) across all practices
• Assist with budgeting, revenue cycle management, and expense control
• Identify and implement strategies to improve financial performance, patient flow, and operational efficiency

Patient Experience & Clinical Coordination

• Ensure consistent, high-quality patient experience across all practices
• Work with clinical directors and providers to coordinate scheduling, treatment planning, and care delivery
• Address escalated patient issues in collaboration with local teams

Compliance & Risk Management

• Ensure compliance with HIPAA, OSHA, state dental board regulations, and internal policies
• Conduct audits and inspections to identify gaps and implement corrective actions
• Support readiness for external audits, licensing, and accreditation processes

Growth & Marketing

• Collaborate with marketing and business development teams to grow referral networks and patient base
• Support integration of new specialty providers, services, or acquisitions in the region
• Identify market trends and competitive insights to support strategic planning

Requirements

• Education: Associate's degree required; Bachelor's degree in Healthcare Administration, Business, or related field preferred
• Experience:
• Minimum 3-5+ years of dental practice management experience
• At least 2 years in a regional or multi-site management role, preferably with a specialty dental environment (e.g., oral surgery, periodontics, or endodontics)
• Strong leadership, interpersonal, and conflict resolution skills
• Deep understanding of specialty dental workflows, terminology, and procedures
• Proficiency with dental practice management software (e.g., Open Dental, WinOMS, Dentrix, Eaglesoft, etc.) and analytics tools
• Excellent financial, operational, and organizational skills
• Willingness and ability to travel to each practice on a weekly basis

Benefits

What You'll Love About Us

• Competitive salary based on experience and qualifications & annual performance reviews.
• Comprehensive benefits package including medical, dental, vision, and other wellness offerings.
• 401(k) Retirement savings plan with employer match for eligible employees
• Paid Time Off & Holiday Pay
• Modern Tools & Technology - Digital dentistry, AI-assisted workflows, and specialty integration
• Continuing Education & Training - CE support, study clubs, leadership development, and cross-specialty collaboration
• Career Growth & Advancement
• No weekend scheduling
• A warm team culture where you're respected and supported