Practice Administrator

Moreland OB-GYN Associates, SC; Waukesha (WI); On-site; USD 85,000 - 110,000; Full time

Job summary

Moreland OB-GYN Associates, SC seeks a Practice Administrator to lead operations for a multi-location women’s health practice. You will translate strategy into day-to-day execution, overseeing clinical and business functions with emphasis on patient outcomes and satisfaction.

The role reports to the Executive Director and requires senior-level experience, strong leadership, and a collaborative workplace culture across divisions.

Qualifications

• Minimum five years' senior-level experience managing multiple divisions and work locations within a health care practice.
• OB-GYN or Women's Health clinic setting preferred.
• Visible, approachable leader who builds trust with managers, providers, and staff; communicates expectations clearly.
• Willingness to work five days a week in a clinic office with occasional after-hours as needed.

Responsibilities

• Oversee operational performance across all divisions and locations.
• Coach and develop division managers and align provider/staff performance.
• Monitor patient experience and revenue cycle performance.
• Ensure consistent clinic workflows and identify process-improvement opportunities.

Skills

Healthcare operations

Physician practice management

Patient access

Revenue cycle fundamentals

Regulatory compliance

Staff leadership

Change management

Performance improvement

OB-GYN experience

Job description

Moreland OB-GYN is looking for a Practice Administrator to provide operational leadership for our organization and support the daily performance of a multi-location, physician-owned women's health practice. We are looking for a leader with a minimum of five years of senior-level managerial experience who can balance patient outcomes and satisfaction with effective operational execution across an independently owned healthcare organization.

In this role, the Practice Administrator is responsible for planning, organizing, and directing clinical and business operations in alignment with patient needs, practice priorities, and financial objectives. This position helps ensure operational consistency across departments while maintaining compliance with applicable laws, regulations, payer requirements, and organizational policies.

Reporting to the Executive Director, the Practice Administrator serves as a senior operational leader responsible for translating organizational strategy into day-to-day execution across clinical and business functions. The Practice Administrator will embody the organization’s core leadership competencies: lead with accountability, communicate with purpose, think critically and act strategically, and build a culture of collaboration. Along with maintaining a culture focused on collaborative and excellent delivery of care, the Practice Administrator will support interdepartmental alignment and operate effectively within a dyad leadership healthcare model.

Key responsibilities include overseeing operational performance across all divisions, coaching and developing division managers, supporting provider and staff alignment, monitoring patient experience, partnering on revenue cycle performance, ensuring consistent clinic workflows, and identifying opportunities for process improvement across locations.

Direct reports for this position are:

• APP Manager
• Nursing Manager
• Patient Access Manager
• Revenue Cycle Manager
• Ultrasound Manager

Requirements:

Preferred qualifications include strong knowledge of healthcare operations, physician practice management, patient access, revenue cycle fundamentals, regulatory compliance, staff leadership, change management, and performance improvement. Experience in OB-GYN, women's health, or another multi-provider specialty practice is strongly preferred.

The successful candidate will be a visible, approachable leader who builds trust with managers, providers, and staff; communicates expectations clearly; follows through on decisions; and creates accountability while maintaining a respectful and collaborative workplace culture.

• Minimum five years' senior-level experience managing multiple divisions and work locations within a health care practice. OB-GYN or Women's Health clinic setting preferred.
• The ability to work five days a week within the clinic office and support clinic hours as needed, which may include occasional work outside normal workday hours.

Moreland OB-GYN is a well-respected, physician-owned private medical practice proudly serving Waukesha and its surrounding communities since 1960. At our full-service OB-GYN clinics, our 19 providers are dedicated to the needs of the community by promoting excellence in the delivery of women's health care.

• Our mission is to provide compassionate, collaborative, exceptional healthcare to all women in our community. Our philosophy encourages patient education and personal involvement in pursuing the ultimate goal of physical well-being. We ensure an environment of compassion and confidentiality, as we recognize the rights and dignity of all individuals. Moreland OB-GYN is an Equal Opportunity Employer.