Practice Administrator

Protouch Staffing; Miami (FL); On-site; USD 85,000 - 110,000; Full time

Job summary

Protouch Staffing seeks an experienced Practice Administrator to oversee daily operations of a multi-location medical practice serving Kendall and Homestead, Florida. The role demands hands-on leadership, strong administrative, financial, and staff management skills, and the ability to coordinate across locations.

You will work with physicians, clinical staff, and vendors, ensure compliance, manage billing and payroll using QuickBooks, and utilize eClinicalWorks EMR for operations and

Qualifications

• Experience as Medical Practice Administrator or similar leadership role.
• Experience with eClinicalWorks EMR
• Working knowledge of QuickBooks/payroll
• Experience with invoice management and bill payment
• Strong financial and administrative management skills
• Excellent organizational and problem-solving abilities
• Strong leadership and staff management skills
• Ability to manage operations across multiple locations
• Ability to work independently and make sound operational decisions
• Strong communication and interpersonal skills
• Ability to adapt to changing operational priorities

Responsibilities

• Oversee daily administrative and operational functions across both practice locations
• Ensure all required daily operational activities are completed accurately and on time
• Manage practice workflows, staff, scheduling, and operational efficiency
• Oversee invoice management and bill payments
• Manage payroll functions using QuickBooks
• Maintain accurate financial and administrative records
• Work within eClinicalWorks EMR for practice operations and documentation
• Monitor practice performance and identify opportunities for operational improvement
• Ensure compliance with practice policies, procedures, and applicable regulations
• Coordinate with physicians, clinical staff, administrative teams, vendors, and external partners
• Support staffing, employee management, training, and performance oversight
• Monitor supplies, equipment, and general facility operations
• Help ensure consistent standards and workflows across both locations
• Support Office-Based Surgery (OBS) operations when applicable
• Maintain strong communication with leadership regarding practice performance and operational needs
• Be available outside regular business hours when operational needs require

Skills

Leadership

Organization

Communication

Staff Management

Problem-Solving

Multitasking

Tools

eClinicalWorks EMR

QuickBooks

Job description

Position Overview
We are seeking an experienced and highly organized Practice Administrator to oversee the daily operations of a multi-location medical practice serving patients in Kendall and Homestead, Florida.
The Practice Administrator will be responsible for ensuring smooth, efficient, and compliant day-to-day operations across both locations. This is a hands-on leadership role requiring strong administrative, financial, operational, and staff management skills.
The position requires equal attention to both locations throughout the week.
Key Responsibilities

• Oversee daily administrative and operational functions across both practice locations
• Ensure all required daily operational activities are completed accurately and on time
• Manage practice workflows, staff, scheduling, and operational efficiency
• Oversee invoice management and bill payments
• Manage payroll functions using QuickBooks
• Maintain accurate financial and administrative records
• Work within eClinicalWorks EMR for practice operations and documentation
• Monitor practice performance and identify opportunities for operational improvement
• Ensure compliance with practice policies, procedures, and applicable regulations
• Coordinate with physicians, clinical staff, administrative teams, vendors, and external partners
• Support staffing, employee management, training, and performance oversight
• Monitor supplies, equipment, and general facility operations
• Help ensure consistent standards and workflows across both locations
• Support Office-Based Surgery (OBS) operations when applicable
• Maintain strong communication with leadership regarding practice performance and operational needs
• Be available outside regular business hours when operational needs require

Required Qualifications

• Previous experience as a Medical Practice Administrator, Practice Manager, Healthcare Administrator, or similar leadership role
• Strong understanding of medical practice operations
• Experience with eClinicalWorks EMR - Required
• Working knowledge of QuickBooks/payroll - Required
• Experience with invoice management and bill payment - Required
• Strong financial and administrative management skills
• Excellent organizational and problem-solving abilities
• Strong leadership and staff management skills
• Ability to manage operations across multiple locations
• Ability to work independently and make sound operational decisions
• Strong communication and interpersonal skills
• Ability to adapt to changing operational priorities

Preferred Qualifications

• Experience in Cardiac and/or Vascular Medicine
• Experience with Office-Based Surgery (OBS)
• Multi-location medical practice management experience
• Experience with specialty medical practices
• Knowledge of healthcare billing and revenue cycle operations

Non-Negotiable Expectations
The successful candidate must be comfortable with and willing to perform the required daily functional operations outlined in the practice's administrative SOP.
Candidates who are unwilling or hesitant to take responsibility for the required daily operational functions should not be considered.
Schedule & Availability

• Monday-Friday
• 8:00 AM-5:00 PM
• Salaried position
• Occasional evening and weekend communication may be required based on operational needs
• Equal attention required across the Kendall and Homestead locations